Senior Analyst, Stock Operations

Nscale•Seattle, WA

6h•$130,000 - $160,000•Remote

About The Position

Nscale is seeking a Senior Analyst, Stock Operations to support the day-to-day administration and operation of Nscale's global equity programs. This individual contributor role is part of the People team's Reward function, reporting to the Director, Equity Operations. The role involves close collaboration with various departments including Reward, Payroll, Finance, Legal, Tax, HR Operations, and People Partners, as well as external vendors. The primary goal is to ensure equity programs are administered accurately, efficiently, and in compliance with internal controls and regulatory requirements. This position is crucial for delivering operational excellence in equity programs and enhancing the employee experience throughout the equity lifecycle. The ideal candidate will possess a strong operational mindset, thrive in a fast-paced, high-growth environment, and prioritize accuracy, partnership, and continuous improvement.

Requirements

Experience in stock plan administration, equity compensation, share plan operations, or a related field, either in-house or consulting.
Experience administering employee equity plans in a multinational or publicly traded company environment.
Understanding of stock options, RSUs, RSAs, Performance Awards, vesting schedules, exercises, and employee share plans.
Experience preparing operational reports and analysing equity data.
Strong Excel skills and comfort working with large datasets.
Excellent attention to detail and commitment to accuracy.
Strong organisational and prioritisation skills, with the ability to manage multiple deadlines.
Effective written and verbal communication skills, including drafting employee-facing communications.
Collaborative, proactive, and comfortable working in a fast-paced, high-growth environment.

Responsibilities

Administer day-to-day equity plan activities, including grants, vesting events, exercises, releases, transfers, and terminations.
Support the administration of global employee and executive equity programs through Nscale's equity management platform.
Process equity transactions accurately in accordance with plan rules, internal controls, and established service levels.
Maintain employee equity records and help ensure data integrity across equity, HRIS, payroll, and finance systems.
Partner with stock plan vendors and administrators to resolve operational issues and support the smooth execution of equity events.
Prepare recurring and ad hoc equity reports for Reward, Finance, Payroll, Legal, Tax, Accounting, and senior stakeholders.
Support equity reconciliations and data validation activities across multiple systems.
Assist with equity expense reporting, forecasting, and audit requests.
Produce analysis to support annual refresh cycles, grant recommendations, and executive decision-making.
Monitor operational metrics and identify trends, risks, and opportunities for process improvement.
Manage the equity operations mailbox and serve as a first point of contact for employee equity-related enquiries.
Draft and maintain employee communications, FAQs, educational materials, and guidance documents.
Support employee education initiatives related to stock plans, vesting, exercises, taxation, and equity program changes.
Partner with HR Operations and People Partners to help deliver a consistent employee experience across the equity lifecycle.
Assist with internal and external audit requests by preparing supporting documentation and reports.
Ensure compliance with applicable securities regulations, insider trading requirements, and internal governance standards.
Support the preparation of data required for board reporting and annual filings.
Escalate risks, issues, and process gaps appropriately while proposing practical solutions.
Identify opportunities to automate, streamline, and improve equity administration processes.
Support Workday, equity platform, and broader systems enhancement projects.
Assist with the implementation and testing of new processes, controls, and technologies.
Work closely with the Equity Operations leader and cross-functional stakeholders to provide accurate, timely information that supports decision-making.