Senior Analyst (Capital & Accounts Payable) - Fire Department

City of San Jose, CA • San Jose, CA

34d • $118,460 - $144,319

About The Position

Our diverse and inclusive workforce of more than 7,000 employees play a key role in the success of San José, the heart of the Silicon Valley. All City of San José employees work together as one team to make San José a vibrant, innovative, and desirable place to live and work.Visithere to learn more about our One Team Leadership Values and Expectations, including quality and excellent customer service and hereto learn more about San José. The City of San José is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran statusor any other consideration made unlawful under any federal, state or local laws. The City of San José is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at 408-535-1285, 711 (TTY), or via email at [email protected]. About the Department The San José Fire Department's (SJFD) mission is to serve the community by protecting life, property, and the environment through prevention and response. SJFD is a high-volume, high-performance, "all hazard" fire department, responding to approximately 93,000 calls for service each year from 33 Fire Stations. SJFD's service area includes a number of high-hazard occupancies, including an international airport; a general aviation reliever airport; five major hospitals (including two trauma centers, and five emergency departments); the SAP Center, home of the NHL's San Jose Sharks (17,500 capacity); PayPal Park, home of MLS's San Jose Earthquakes (18,000 capacity); San José State University (the oldest public institution of higher education on the West Coast) with a student population of 33,409; three super regional malls; approximately 100 high-rise structures; and the United States Patent and Trademark Office. The Bureau of Administrative Services (BAS) is responsible for the SJFD's backend operations: budgeting, accounting, employee services, human relations, information technology, geographic information systems, and public records requests. It's comprised of several teams: Budget and Fiscal Management, Employee Services, Fire Information Technology, Applications, and Geographic Information Systems. For more information on the San José Fire Department (SJFD), please visit the website here. Please note that applications are currently not accepted through CalOpps or any other third-party job board application system. To apply, applicants must complete an application via the City of San Jose's website atwww.sanjoseca.gov/citycareers. Position Duties The Fire Department is currently seeking to fill one (1) full-time Senior Analyst vacancy in the Bureau of Administrative Services. Reporting directly to the Department's Administrative Officer, the Senior Analyst performs high-level professional analytic work showcasing organizational skills and attention to detail by coordinating and managing the Fire Department's Capital Budget & 5-Year Capital Improvement Program, Fire Apparatus Replacement Schedule, and managing the Department's P-Card Program. Additionally, this position directly oversees the work of two (2) Analyst I/II who serve as supervisors for the Department's Accounts Payable Unit. Salary range for this classification is: Senior Analyst: $118,460.16 - $144,318.72 annually This salary range includes an approximate five percent (5%) ongoing non-pensionable compensation. Actual salary shall be determined by the final candidates' qualifications and experience.

Requirements

• Education:Bachelor's degree from an accredited college or university.
• Experience:Four (4) years of increasingly responsible experience in general management/administrative analytic work in the areas of budget, finance, grant administration, organizational analysis, general administration, human resources, or related field in general analytical work.
• Acceptable Substitutions:One (1) year of additional education above the bachelor's degree level may be substituted for one (1) year of the required management/administrative analytic work.

Nice To Haves

• Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.
• Communication Skills -Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills and displays openness to other people's ideas and thoughts.
• Teamwork & Interpersonal Skills - Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.
• Analytical Thinking - Approaching a problem or situation by using a logical, systematic, sequential approach.
• Decision Making - Identifies and understands issues, problems, and opportunities; uses effective approaches for choosing a course of action or developing appropriate solutions.
• Fiscal Management - Understands the relationship of the budget and resources to the strategic plan; complies with administrative controls over funds, contracts, and procurements.
• Initiative - Exhibits resourceful behaviors toward meeting job objectives; anticipates problems, is proactive, and avoids difficulties by planning ahead; displays willingness to assume extra responsibility and challenges; pursues continuing education opportunities that promote job performance.
• Planning - Acts to align own unit's goals with the strategic direction of the organization; Defines tasks and milestones to achieve objectives, while ensuring the optimal use of resources to meet those objectives.
• Problem Solving - Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.
• Supervision - Sets effective long and short-term goals based on a good understanding of management practices; establishes realistic priorities within available resources; provides motivational support; empowers others; assigns decision-making and work functions to others in an appropriate manner to maximize organizational and individual effectiveness.

Responsibilities

• Coordinating and managing the Fire Department's Capital Budget & 5-Year Capital Improvement Program
• Fire Apparatus Replacement Schedule
• Managing the Department's P-Card Program
• Overseeing the work of two (2) Analyst I/II who serve as supervisors for the Department's Accounts Payable Unit

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Executive, Legislative, and Other General Government Support
• Number of Employees: 5,001-10,000 employees