Senior Advisor, Board Relations
About The Position
This position is responsible for supporting and managing board, subsidiary, and corporate governance and compliance activities in accordance with applicable securities laws, regulatory requirements, stock exchange obligations, and the Corporation’s governance framework. Operating within the Corporate Secretary function, and under the guidance of the Assistant Corporate Secretary and Corporate Secretary, the role supports the effective functioning of the Board of Directors and its committees, maintains accurate and compliant corporate and board records, coordinates required filings and approvals, and supports director and officer appointments, including onboarding and offboarding processes. The position also manages and maintains the governance and compliance framework for subsidiary entities, ensuring alignment with legal requirements, regulatory expectations, and corporate governance standards. In addition, the role contributes to the continuous improvement of board and governance practices, liaises with internal and external stakeholders, mentors more junior team members, and routinely handles highly confidential and sensitive parent‑company board information with professionalism and discretion.
Requirements
- Undergraduate university degree in a relevant discipline is required.
- 4+ years of progressive experience in a relevant professional or advisory role.
- Working knowledge of Ontario securities law, with experience preparing TSX, OnCorp, SEDI and SEDAR filings
- High level of professionalism, discretion, and respect for confidentiality, with strong written English proficiency.
- Strong organizational, planning, and prioritization skills with the ability to work in ambiguous or evolving environments.
- Effective time management skills and ability to manage multiple priorities.
Nice To Haves
- Post-secondary credentials such as a Law Clerk certificate, ICSA/CGI designation, and/or a Canadian or foreign law degree are considered assets.
- Experience within a Corporate Secretary’s Office of a public Company is preferred.
- Experience with board portal platforms (e.g., Diligent) and entity‑management systems (e.g., GEMS) is an asset, along with a commitment to continuous improvement and adopting best practices.
Responsibilities
- Maintain accurate, complete, and audit‑ready corporate, board, committee, and subsidiary records, including minute books, registers, resolutions, organizational charts, and statutory filings.
- Serve as administrator for the governance management system (e.g., GEMS), ensuring data integrity, system accuracy, user support, workflow optimization, and readiness for audit and due diligence.
- Support director and officer appointments, elections, onboarding, offboarding, and related approvals. Ensures governance, compliance, and orientation requirements are met.
- Provide comprehensive governance and board relations support to the Corporate Secretary and Assistant Corporate Secretary in accordance with securities law, regulatory, and stock‑exchange requirements for a publicly listed organization.
- Support the effective functioning of the Board of Directors and its committees by coordinating meetings, agendas, materials, minutes, resolutions, action tracking, and timely follow‑up on governance deliverables.
- Prepare and contribute to high‑quality, confidential Board and Committee materials, including briefing memoranda, resolutions, and supporting documentation, exercising sound judgment and governance best practices.
- Manage highly sensitive, material, and confidential information related to board, executive, governance, securities, and corporate matters with absolute discretion, integrity, and professionalism.
- Coordinate and support the preparation of the Management Information Circular and Annual General Meeting, including regulatory compliance, stakeholder coordination, publication, and disclosures.
- Prepare, file, and track required corporate, regulatory, and securities filings, including TSX, SEDI, OnCorp and related disclosures. Ensure accuracy, timeliness, and full compliance.
- Act as a trusted governance resource to internal stakeholders (Legal, Finance, Executive Office, HR) and external advisors, supporting due diligence, special projects, and complex governance matters.
- Identify governance risks, issues, and process improvement opportunities. Escalate material matters appropriately and contribute to continuous enhancement of board and governance practices.
- Operate with independence, sound judgment, and attention to detail in a high‑volume, time‑sensitive environment and consistently deliver the highest standards of confidentiality, accuracy, and professionalism.
- Coordinate follow‑up actions arising from leadership discussions or organizational initiatives to ensure alignment and timely completion.
- Provide guidance/direction, mentoring, or knowledge sharing to less experienced staff, as appropriate.
- Perform other related responsibilities consistent with the role’s accountabilities and level of responsibility.
- Assist in other corporate assignments as required
Benefits
- Hydro One provides an extensive offering of programs to promote a culture of safety, wellbeing, inclusivity, and sustainability to enable our employees to be the best version of themselves.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
