Senior Administrator

Temple University • Philadelphia, PA

9h • $110,000 - $130,000 • Hybrid

About The Position

Temple University's Lewis Katz School of Medicine is searching for a Sr. Research Administrator! This position has administrative responsibility for assigned centers, including fiscal responsibility for all research-related accounts, gifts, endowments, and operating funds. The Senior Administrator provides high-level review of all Center funding monthly, offering financial oversight, planning, and expense projections. This role directs and manages all business processes for faculty and staff, including salary management, procurement, budget administration, and grant submission and administration. The Senior Administrator is expected to strategize with faculty and fellows to manage their financial research portfolio, identify funding opportunities, advise on potential funding gaps, and ensure compliance with sponsor guidelines, OMB Uniform Guidance, and Temple University policies.

Requirements

• Bachelor’s Degree and at least 7 years of directly related experience. An equivalent combination of education and experience may be considered.
• Demonstrated computer skills, and proficiency with database and spreadsheet software programs.
• Demonstrated financial analysis skills, and ability to manage large data sets.
• Demonstrated ability to create and manage budgets.
• Demonstrated leadership, management, and decision-making skills.
• Demonstrated ability to innovate and collaborate regarding research initiatives.
• Demonstrated knowledge of standard operating procedures and clinical research regulations, included but not limited to IRB and FDA regulations.
• Demonstrated organizational and prioritization skills, along with the ability to be detail-oriented.
• Ability to execute decisions with a sense of urgency, and work under pressure to meet deadlines.
• Strong written and verbal communication skills, to include report writing skills.
• Strong interpersonal skills, and ability to interact effectively with a diverse constituent population.
• Background check for cash handling responsibilities.

Nice To Haves

• Master’s degree.
• Research Administration experience within a higher education or medical setting

Responsibilities

• Fiscal responsibility for all research related accounts, gifts, endowments and operating funds for the unit assigned. This includes projections and financial planning fo the unit.
• Manage all pre and post award activity for the unit assigned including sponsored program submissions, progress reports and closeouts. Monitors expenditures for adherence to university and agency guidelines. Ensures accurate invoicing of accounts and timely submission of final expenditure reports by Research Accounting Services.
• Human Resource/Personnel management including hiring, onboarding, payroll updates, visa processing, performance management and staff development. Supervises Administrative Coordinators assigned to unit.
• Conducts monthly meetings with unit investigators to review financial portfolio, provide guidance and disseminate funding information.
• Ensure that effort reports are consistent with all time and effort records and with commitments to external sponsors.
• Reviews and authorizes all purchases and reimbursements for both sponsored and non-sponsored accounts.
• Assists unit leader(s) in the development of new or expanded/modified programs including cost and ROI analyses as appropriate.
• Manages day to day operation of the supported units
• Prepares annual IDC budget in Hyperion.
• Monitors unit spending and reports on variances to budget.
• Assists in preparation of annual report for the unit to the Dean.
• Serves as liaison for unit with all School/University offices.
• Participates in assigned internal and external committees.
• Performs other duties as assigned.

Benefits

• Full medical, dental, vision coverage
• Paid time off
• 9 Federally Observed Paid Holidays
• 3 Personal Days
• Tuition remission - eligible employees and their dependents can obtain a degree TUITION FREE
• A generous retirement plan

What This Job Offers

• Job Type: Full-time
• Career Level: Senior