Senior Administrator for Fiscal Compliance

Wake County Public School System•Cary, NC

2d•Hybrid

About The Position

The Senior Administrator for Fiscal Compliance provides leadership and guidance on fiscal processes to Special Education Services staff, schools, and vendors. The role manages fiscal and position resources for Special Education Services, aligns program needs with budget planning and priorities, and conducts fiscal monitoring for selected program components. The position is based at Crossroads II in Cary, North Carolina, and is available on a hybrid telework workweek. The work schedule is Monday through Friday, with occasional evenings and weekends. The position provides technical support to senior and fiscal compliance leadership, prepares and monitors contracts, amendments, grants, budgets, funding requests, reports, and personnel allocations, and develops and oversees administrative and fiscal procedures. It also trains staff, coordinates with other departments and the North Carolina Department of Public Instruction, and collects, monitors, and reports data. The role operates in a professional office environment with mostly low-to-moderate noise and uses standard office equipment. It is considered light physical work, requiring exertion of up to ten pounds of force.

Requirements

Bachelor’s degree in special education, accounting, business administration, or a directly related field.
Five years of experience in special education or finance.
Experience with district-level processes related to special education.
Experience with fiscal and personnel management.
Considerable knowledge of Microsoft Office, specifically Word, Excel, and PowerPoint.
Analytical and problem-solving skills, attention to detail, and a high level of accuracy.
Effective time-management skills and the ability to meet deadlines.
Ability to complete complex tasks individually and as a collaborative team member.
Ability to develop and manage financial resources.
Ability to communicate project information clearly and concisely, orally and in writing, to staff, contractors, consultants, school administrators, and other stakeholders.
Ability to establish and maintain working relationships with school system staff, students, parents, the public, vendors, and external agencies.

Nice To Haves

Knowledge of Oracle and BAAS financial applications.
Knowledge of Special Education funding.
Master’s degree from a regionally accredited university or equivalent experience.

Responsibilities

Provide technical support to the Senior Director of Region 1 and Director of Fiscal Compliance to align special education funds with student needs and departmental priorities.
Prepare contracts and amendments for special education services.
Prepare and monitor special education grants and manage program funding, including budget transfers and amendments.
Prepare team reports and compile data on needs and expenditures for quarterly reviews with the Senior Director of Region 1, as needed.
Develop, review, and revise administrative processes and procedures.
Assist the Director of Fiscal Compliance with the development, preparation, and oversight of special education budgets.
Provide oversight and review of fiscal processes and procedures.
Provide training, assistance, and oversight for fiscal processes, including the contract process.
Prepare and submit funding requests, including Risk Pool, Special State Reserve, and Developmental Day requests, to the Director of Fiscal Compliance and the Department of Public Instruction.
Train staff members on administrative procedures and processes.
Serve as a liaison between Special Education Services and other departments, as needed for budget oversight.
Manage the allocation process and prepare personnel requests for allotment changes, as needed.
Engage with the North Carolina Department of Public Instruction and other WCPSS departments to collect, monitor, and report data findings in key areas within Special Education Services.
Perform other duties and responsibilities as assigned.