Senior Administrator, Contracts

Venture Global LNG•Houston, TX

8d•Onsite

About The Position

Venture Global LNG is seeking a qualified Senior Contracts Administrator located in Houston, TX. This role will participate in a multi-disciplinary team that provides contracts oversight, implementation, and support, and as necessary, assist members of other departments in relation to such matters. The Senior Contracts Administrator will handle the full lifecycle contract management for complex agreements, leading the drafting, redlining, and negotiation of terms and conditions with strategic contractors, in coordination with the OFE team. This position serves as Venture Global’s main point of contact with Original Equipment Manufacturers and Contractors during the negotiation of new contracts, amendments, variation orders, and claims. The role requires collaboration with Venture Global’s team of Subject Matter Experts to define strategies related to contracting, risk management, controls, and taxes for all assigned new OFE agreements and/or amendments. The Senior Contracts Administrator will act as a liaison between the OFE projects team and Venture Global Legal department for all assigned agreements to jointly define the best legal and commercial strategies to support Venture Global’s goals and objectives. Additionally, the role involves working with the OFE projects team to evaluate, negotiate, and administer change orders, task orders, and amendments, and administering all phases of new change order requests, including scope, price and schedule definition, contractual amendments drafting, internal reviews and approvals, Contract Lifecycle Management (CLM) platform entries, and execution, adhering to Venture Global’s Guidelines and Procedures. The position also supports the OFE Project Team in claims related to defects, serial defects, warranty, and acceptance, among others, and takes the lead on drafting official project notifications, coordinating with technical and commercial experts, legal, and senior management for signoffs. The Senior Contracts Administrator will monitor and review incoming official notices from strategic contractors and coordinate responses when necessary, enter and update contractual documents and requisitions in the CLM platform, and obtain required approvals per Company’s DOA, in coordination with the Sourcing and Procurement department. The role involves advising the OFE Project Team on contractual questions by performing contract analyses and internal checklists, and ensuring that strategic agreements meet all contractual criteria required for partial and final acceptance and/or completion by developing internal checklists and facilitating final approvals from Company’s senior management team. The Senior Contracts Administrator will receive and coordinate countersignature for all completion certificates issued by strategic contractors, support the closeout of OFE contracts in coordination with project controls, legal, and the OFE Project team, and develop and maintain contract documentation repositories. The role requires tracking and updating all activities and progress on assigned activities in Company’s designated logs, reviewing and coordinating requests related to proof of insurance to be provided by the Company for strategic contracts, attending change orders management internal and external meetings as required, and attending project kick-off meetings, project progress internal and external review meetings, costs review meetings, and quality reviews. The Senior Contracts Administrator will also support other contract administration tasks assigned by the OFE Contracts leader.

Requirements

Minimum 6 years of professional experience with contract / subcontracts management and negotiation in the LNG, power, oil and gas, industrial, or construction industries.
Knowledge of contract agreements, legal and commercial requirements involved in contracts, invoicing and change order processes.
Able to effectively communicate across various disciplines and with contract counterparties.
Excellent analytical and problem-solving skills, with an ability to spot issues and risks and escalate when appropriate.
Excellent writing skills, including drafting of contractual documents.
Ability to prioritize and meet critical deadlines.
Attention to detail and ability to manage commercially sensitive and confidential information.
Ability to work independently as well as with team members and take direction in a fast-paced and dynamic environment.
Bachelor’s degree in Finance, Economics, Law, Business or related field.

Responsibilities

Handle full lifecycle contract management for complex agreements, leading the drafting, redlining, and negotiation of terms and conditions with strategic contractors, in coordination with the OFE team.
Be Venture Global’s main point of contact with Original Equipment Manufacturers and Contractors during negotiation of new contracts, amendments, variation orders, and claims, as required.
Collaborate with Venture Global’s team of Subject Matter Experts to define strategies related to contracting, risk management, controls, and taxes, for all assigned new OFE agreements and/or amendments.
Act as liaison between OFE projects team and Venture Global Legal department for all assigned agreements, to jointly define the best legal and commercial strategies to support Venture Global’s goals and objectives.
Work with the OFE projects team to evaluate, negotiate and administer change orders, task orders, and amendments.
Administer all phases of new change order requests, including scope, price and schedule definition, contractual amendments drafting, internal reviews and approvals, Contract Lifecycle Management (CLM) platform entries, and execution, adhering to Venture Global’s Guidelines and Procedures.
Support the OFE Project Team in all claims related to defects, serial defects, warranty, and acceptance, amongst others.
Take the lead on drafting official project notifications, as well as the coordination with technical and commercial experts, legal, and senior Management signoffs.
Monitor and review incoming official notices from strategic contractors and coordinate responses when necessary.
Enter and update contractual documents and requisitions in the CLM platform and obtain required approvals per Company’s DOA, as required, in coordination with the Sourcing and Procurement department.
Advise the OFE Project Team on contractual questions by performing contract analyses and internal checklists
Ensure that strategic agreements meet all contractual criteria required for partial and final acceptance and/or completion, by developing internal checklists and being the conduit for obtaining final approvals from Company’s senior Management team.
Receive and coordinate countersignature for all completion certificates issued by strategic contractors.
Support the closeout of OFE contracts in coordination with project controls, legal, and OFE Project team.
Develop and maintain contract documentation repositories.
Track and update all activities and progress on assigned activities in Company’s designated logs.
Review and coordinate requests related to proof in insurance to be provided by the Company for strategic contracts.
Attend change orders management internal and external meetings, as required.
Attending project kick off meetings, project progress internal and external review meetings, costs review meetings, and quality reviews.
Support other contract administration tasks assigned by the OFE Contracts leader.