Senior Administrative Support Specialist

Applied Research Solutions•Bedford, MA

1d•Onsite

About The Position

Applied Research Solutions is seeking a Senior Administrative Support Specialist to support the Air Force Life Cycle Management Center Electronic Systems PEO (AFLCMC/ES). The Electronic Systems System (ESS) Division aka Force Protection Division's mission responsibility is to manage and execute the modernization, design, development, testing, fielding, and sustainment of the various software and hardware within the ESS Portfolio. This is a full-time position located at Hanscom AFB, MA. Why Work with us? Applied Research Solutions (ARS) is respected as a world-class provider of technically integrated solutions as we deliver premier talent and technology across our focused markets for unparalleled, continuous mission support. Awarded a Best Places to Work nominee since 2020, ARS recognizes that without our career- driven, loyal professionals, we would not be able to deliver state-of-the-art results for our mission partners. We firmly believe that prioritizing our employees is of the upmost importance. We provide a culture where our employees are challenged to meet their career goals and aspirations, while still obtaining a work/life balance. ARS employees are motivated through our industry competitive benefits package, our awards and recognition program, and personalized attention from ARS Senior Managers.

Requirements

Must be a U.S. citizen
Must hold a current secret clearance.
Bachelor's Degree in a related field and 12 years of experience in the respective technical/professional discipline being performed, 5 of which must be in the DoD OR, 15 years of directly related experience, eight of which must be in the DoD
Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
Experience utilizing the Defense Travel System (DTS)
SharePoint administration and document management
Calendar management and executive scheduling support
Meeting coordination and virtual collaboration platforms (Microsoft Teams, Zoom, Webex)
Action item, suspense, and workflow tracking
Preparation of executive correspondence, reports, and briefing materials
Records management and file maintenance in accordance with DoD policies
Data collection, analysis, and administrative reporting
Experience supporting DoD acquisition or program management offices
Knowledge of Air Force organizational structures and administrative processes

Responsibilities

Provide administrative and operational support to government leadership and acquisition program teams.
Maintain leadership awareness of mission-critical issues, priorities, and organizational initiatives.
Track and monitor action items, taskings, suspense dates, and program deliverables.
Prepare correspondence, reports, briefing materials, and official documents for leadership review and signature.
Coordinate and support meetings, conferences, and working groups, including scheduling, logistics, virtual meeting setup, and documentation.
Develop and maintain meeting records, agendas, attendance logs, minutes, and action item trackers.
Manage leadership calendars, conference room schedules, and organizational scheduling requirements.
Support video teleconferencing and online collaboration platforms, ensuring proper setup and execution.
Disseminate program policies, guidance, and organizational communications to internal and external stakeholders.
Maintain program files, records, and document repositories in accordance with organizational procedures.
Assist with workflow management, office operations, and process improvement initiatives.
Coordinate, analyze, distribute, and track organizational taskings and responses.
Support travel planning, coordination, and execution utilizing the Defense Travel System (DTS).
Respond to routine inquiries, answer telephones, and provide administrative customer support.
Provide recommendations to improve administrative processes, office efficiency, and organizational effectiveness.
Other duties as assigned.
Maintain accurate and organized personnel records, ensuring compliance with Air Force and DoD regulations.
Enter updates, and other pertinent data into HR systems with precision and attention to detail.
Organize, categorize, and maintain physical and electronic files, ensuring easy retrieval and confidentiality.
Provide general clerical support such as answering phones, responding to emails, and scheduling appointments.
Work closely with other team members to ensure smooth workflow and effective support to all personnel.
Will perform other duties as assigned.