Senior Administrative Specialist

Kleinfelder Inc•Boston, MA

8d•$26 - $42•Onsite

About The Position

Kleinfelder's Corporate Services team is looking for a Senior Administrative Specialist to support their Boston office. This role combines high-level administrative and office management support to keep projects and people moving. The specialist will work closely with teams, manage the office environment, and handle day-to-day needs with flexibility and independence. This is a part-time position with the potential to become full-time. It is an opportunity for a self-starter to gain broad experience, improve processes, and make an impact in a fast-paced setting.

Requirements

5+ years of administrative or office management experience
Comfortable with Microsoft Office and internal systems
Basic knowledge of HR, Health & Safety, IT, and fleet management
Strong organizational, communication, and problem-solving skills

Nice To Haves

Experience working within the Architecture, Engineering, or Construction industry is strongly preferred
Experience with HRIS, CRM, or project management systems
Comfortable using dashboards, UKG, Deltek, or similar platforms
Advanced Microsoft Office skills, including Excel and Teams
Experience improving office processes or implementing new systems
Strong attention to detail and proactive problem-solving skills
Previous experience in a fast-paced, multi-tasking environment

Responsibilities

Support daily office operations and administrative functions at the assigned Boston office, including coordinating office supplies, car rentals, and general administrative support. Occasional travel to a regional office may be required based on business needs.
Support HR activities, including onboarding, employee documentation, and responding to general team requests.
Assist with Health & Safety program by conducting monthly office safety inspections, tracking compliance, and ordering PPE as needed.
Support the local IT program by supporting new hires and existing employees with technology needs, including laptop setup, equipment deployment, and shipping IT equipment.
Manage fleet operations, including vehicle assignments, monthly safety inspections, and coordinating maintenance, repairs, and recall appointments.
Serve as the primary point of contact for coordinating Kleinfelder employee and subcontractor security badging and access to Massport facilities, ensuring timely processing and compliance with security requirements. Travel to Massport/Boston Logan Airport is required as needed.
Perform other administrative duties and special projects as assigned.