Senior Administrative Specialist - Financial Management

Manatee County Government•Lakewood Ranch, FL

5d•Onsite

About The Position

General Information Work Location: 9000 Town Center Parkway, Lakewood Ranch, Florida 34202 Work Hours: Monday - Friday, 8:00am - 5:00pm Expected Starting Hourly Range: $20.68 - $25.84 Depending on area of assignment, this position will provide highly responsible, confidential, complex, and specialized administrative support for assigned department. Employment screenings, as outlined in the Personnel Policy, Rules, and Procedures Manual, will be conducted in compliance with applicable federal and Florida Laws.

Requirements

High school diploma or equivalent.
Three (3) or more years of administrative experience supporting upper-level management, depending on area of assignment.
Valid driver's license required, with valid Florida driver's license required within 30 days of hire.
Able to prioritize tasks, deal effectively with competing and changing priorities, and meet deadlines.
Accurate, detail-oriented, and organized.
Able to resolve situations and problems that may require interpretation or minor adjustments to working methods.
Good knowledge and understanding of general office procedures and/or Human Resources operations, depending on area of assignment.
Good knowledge and understanding of regulatory compliance necessary to successfully perform job responsibilities.
Good knowledge and understanding of computer systems and software applications required to perform job duties.
Good verbal and written communication skills and interpersonal skills in order to interact professionally and effectively with staff, management, vendors, and other stakeholders.
Able to communicate information that requires explanation or interpretation.
Works under moderate supervision.

Nice To Haves

Equivalent combinations of education, training, and experience may be considered in meeting the minimum qualifications for this position.

Responsibilities

Greets and directs visitors to the department or Director's office.
Acts as first point of contact for visitors on the Director's behalf.
Answers and directs phone calls.
Maintains departmental phone lists and organization charts.
Plans, organizes, and schedules appointments and meetings for the Director and other managers, as assigned.
Attends meetings to take minutes and document follow up actions, as requested.
Maintains departmental calendars.
Prepares correspondence, reports, letters, and meeting minutes for the Director and other managers as assigned.
Maintains departmental files and records, including some that may be sensitive and/or confidential.
Ensures all records retention requirements are met.
Updates and maintains office policies and procedures.
Processes requests and approvals for stipends, mobile devices, and purchasing cards.
Maintains department's office supply inventory.
Orders supplies as needed and authorized.
Makes travel arrangements for the Director and other department employees as assigned.
Facilitates travel approvals and reimbursements.
Reconciles expense reports.
May coordinate preparation of departmental budget, monitor expenditures, and provide fiscal control over expenditure requests.
Act as first point of contact for visitors.
Possess strong analytical and communication skills.
Demonstrate exceptional organizational and multitasking abilities.
Conduct comprehensive research on a wide array of programs and initiatives.
Manage special projects and participates in assignments and programs as needed.
Responsible for executing and coordinating analytical and operational functions.
Assist with the preparation and delivery of presentations and briefings.
Successfully manage multiple priorities in a dynamic environment.
Requires a proactive approach to problem-solving and a commitment to supporting the County's goals and objectives.
Performs other related duties as assigned, including participation in emergency or disaster response activities, as required and consistent with the employee’s qualifications, essential job functions, and appliable federal and Florida law.