Senior Administrative Professional

Ramboll•Novato, CA

21h•Hybrid

About The Position

Ramboll has an immediate opening for a Senior Administrative Professional in its Northwest Business unit. The Administrative Assistant will be responsible for performing diverse administrative tasks in a fast-paced, ever changing environment. The primary function of this administrative assistant is to provide support in the development and production of client deliverables and general administrative assistance to Technical & Administrative Staff.

Requirements

Minimum 5 years’ experience in relevant administrative support
Advanced Microsoft Word skills, including the use of styles, auto Table of Contents and working with tables
Advanced in Adobe Acrobat Professional
Proficient in Microsoft Excel, Outlook, PowerPoint
The ability to work with calendars and resources in Outlook
Familiar with Microsoft Teams
Keen eye for detail and accuracy
Experienced in proofreading lengthy documents with focus on format as well as spelling and grammar
Produce quality work even when under extreme pressure and time constraints
Grasp complex situations and turn them into manageable tasks
Accustomed to re-prioritizing, as necessary, to accommodate changing projects and assignments
Demonstrate a positive approach to job challenges
Excellent problem-solver, quick learner and open attitude to diverse tasks
Proactive in thought and action
Must be self-motivated, multi-tasked, can meet deadlines, and work with all levels of technical and administrative staff
Comfortable working alone and collaborating in large and small teams to produce quality work
The ability to take ownership and work independently with minimal supervision and direction
Ability to take instruction from multiple sources and establish and communicate priorities; keep coworkers and administrative team apprised of workload and task progress

Nice To Haves

BA/BS degree preferred, but not required; years of experience can be substituted for degree
Prior experience with RFPs and proposal coordination a plus

Responsibilities

Formatting and QCing of client deliverables
Proposal support: Translate Request for Proposal (RFP) requirements into action items
Collaborate effectively with Managers/technical staff
Responsible for formatting, QCing and assembling final PDF for submittal
Create and maintain opportunities in CRM platform: Includes submitting the contract for legal review
Checking for open tasks in the PI Tool and maintaining tender documents in the CRM SharePoint files
Converting opportunities to projects
Work with spreadsheets; import data into MS Word documents
Assist with employee and/or client meeting/event planning
Assist with catering coordination
Assist with Office Facilities-Common areas stocking and maintenance
Assist staff with travel arrangements as needed