Senior Administrative Manager (Cizik School of Nursing)

UTHealth Houston•Houston, TX

8d•Onsite

About The Position

This position is responsible for the daily business operational and financial management of a large organizational unit or service line. It ensures compliance with fiscal, budgetary, personnel, and operational systems established by university, departmental, program, and grant guidelines. The role involves making complex business process decisions that require comprehensive knowledge, discretion, and independent judgment of a wide range of regulations, policies, procedures, and business practices. Additional guidance may be provided with a detailed position description.

Requirements

Advanced working knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is required.
Bachelor’s degree in a business-related field required. Equivalent level of education and/or experience may substitute for education requirement.
Five (5) years of related work experience required.
Prior experience in finance, accounting, business administration, or business management required.
Employees must permanently reside and work in the State of Texas.

Nice To Haves

Advanced working knowledge of University financial systems is preferred.

Responsibilities

Manages the day-to-day business and financial processes, trends past performance, and forecasts future financials.
Manages Human Resources activities for direct reports and department staff, including recruiting, hiring, termination, training, professional development, mentoring, counseling, performance evaluations, and salary planning. May manage the Faculty recruitment process.
Handles confidential information and sensitive issues regularly.
Manages faculty and staff files, weekly time reports, vacations, sick leaves, and time and effort reports. Approves all department/division expenditures.
Reviews and obtains necessary approvals for all personnel action forms regarding appointments, promotions, separations, salary actions, fund source changes, and other personnel actions.
Ensures actions are processed accurately and in a timely manner in the human resources and financial management systems.
Monitors open encumbrances. Manages expenditures and provides budget status reports as requested, including comparisons between actual and budget.
Monitors travel, purchasing, payroll, timekeeping, contracts, and grants.
Manages the acquisition of documents needed to monitor adherence to grant or program requirements.
Maintains departmental, unit, or service line equipment and space inventories.
Monitors fund sources to verify accuracy to budgetary restrictions and takes necessary steps to comply with restrictions.
Provides approval of purchase requisitions based on established signature authority guidelines.
Manages and coordinates the daily activities of the department/program through administrative staff.
May create and edit various communications materials for the department/program, including printed materials, website content, and/or department newsletters.
Identifies and solves fiscal or administrative problems independently.
Serves as an internal and external liaison for the department to ensure a smooth, efficient, and appropriate flow of information.
Reviews current processes to determine effectiveness and efficiencies and implements changes when necessary.
Responds to questions on departmental, unit, service line, or system policies and procedures and ensures knowledge is disseminated to those affected.
May assist in the preparation of the annual budget. Evaluates and implements annual budgets, including all funding sources. Prepares cost studies and management reports reflecting historical financial data and monitoring expenditures against the budget.
Trains entry-level support staff. Leads support staff. Assists with interviewing, orientation, and scheduling of staff. Performs lower staff performance evaluations.
Serves as a high-level administrative liaison with others within and outside assigned areas regarding business and financial issues on purchasing, personnel, facilities, and operations.
Responsible for budgets and financial matters assigned by supervisor. Maintains or reconciles financial records/reports with detailed analysis. FMS training with a passing score is required. Limited signature authority.
Advises on financial and business processes, policies, and procedures. Drafts business policy and processes as assigned by supervisor.
Responsible for making routine to complex business and financial decisions and judgment calls, and may assist or make recommendations regarding complex or impactful decisions.
Other duties as assigned.

Benefits

100% paid medical premiums for full-time employees
Generous time off (holidays, preventative leave day, vacation, and sick time – approximately 37-38 days per year)
Increased vacation accrual with longevity
Longevity Pay (Monthly payments after two years of service)
Retirement/pension plan
Work/life services
Free financial and legal counseling
Free mental health counseling services
Gym membership discounts and access to wellness programs
Other employee discounts (entertainment, car rentals, cell phones, etc.)
Resources for child and elder care