Senior Administrative Liaison

City of New York•New York, NY

2d•$62,868 - $72,298•Onsite

About The Position

The NYC Department of Design and Construction, Division of Infrastructure, is seeking a Senior Administrative Liaison to join the Office of Administrative Services. Under the supervision of the Division Administrative Officer (DAO), this role will be responsible for the Personnel/Recruitment’s Portfolio for the Division’s Construction Management Unit and will serve as the Division's Staff Development Liaison.

Requirements

A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.
All candidates must be currently authorized to work full-time in the United States (U.S.).
Candidates must have proper work authorization when an employment offer is made.
Educational credentials must be from a U.S. Department of Education-recognized accredited institution. Credentials from foreign institutions require independent equivalency verification from an approved evaluation service.

Responsibilities

Responsible for coordinating the majority of recruitment activities of assigned Job Openings (JO) and other personnel-related activities.
Updating and monitoring workflow in SmartRecruiters
Addressing and maintaining constant communications with interview teams, reviewing applicants resumes, vetting applicants civil service qualifications, and scheduling interviews.
Drafting Hiring Packets for the DAO review and the Deputy Commissioner approval.
Maintain tracking logs (Recruitment, Vacancies, PARs, etc.).
Support job fairs and hiring pools by preparing forms, escorting candidates, and submitting completed hiring packets.
Maintain electronic personnel files.
Train and assist supervisors in the use of ePerformance (DCAS's Performance Evaluation and Goals and Objective tracking system) and in the use of SmartRecruiters, the Enterprise-grade AI hiring platform designed for HR and recruiting talent.
Prepare and track Employee Status Change Forms (ESCF) using the ESCF Tracker.
Identify and prioritize staff training needs (e.g., OSHA, Confined Spaces, Excavation, ACI, EEO).
Collaborate with HRSD’s Senior Training Coordinators to monitor field/safety training compliance and maintenance.
Review, obtain approval, and submit training applications (Non-Computer Training Course Application (NCTCA), DCAS CTC Application, Computer Training Course Application (CTCA), etc.) for accuracy and prompt processing.
Submit finalized training rosters and identification documents.
Promote professional development opportunities and maintain training logs.
Coordinate administrative functions in the DAO's absence, such as employee relocation, workstation assignments, and drafting correspondence.