Senior Administrative Coordinator, Division of Public Practice

University of North Texas System • Denton, TX

27d • Onsite

About The Position

The Senior Administrative Coordinator provides advanced administrative and operational support to the Division of Public Practice and its leadership. The role manages key administrative functions, supports operational priorities, ensures compliance with university policies and procedures, and serves as a central point of contact for the division. The coordinator regularly interacts with senior university leadership, including the President’s Office and Vice Presidents, as well as external partners.

The position is within the College of Public Affairs and Health Sciences at the University of North Texas in Denton. The college prepares graduates to address complex social issues and includes academic departments, centers, clinics, and professional development and clinical training programs.

Requirements

• Bachelor's degree and five years of highly responsible and varied office administration or business management experience, or an equivalent combination of experience, education, and training.
• Exceptional customer service skills.
• Advanced written communication skills.
• Advanced Microsoft Office skills.
• Knowledge of accounting and budgeting procedures.
• Ability to work under pressure, adjust to constant changes, handle multiple tasks, and coordinate the work of others.
• Ability to keep complex records, assemble and organize complex data, and prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan, and organize multiple programs and assignments effectively.
• Ability to work on complex and confidential tasks using judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.
• Knowledge of the policies, practices, procedures, and terminology of the assigned function.
• Applicants must submit a minimum of two professional references; a resume and cover letter are required.

Responsibilities

• Maintain payroll and budget records; monitor accounts and expenditures; process requisitions and financial transactions; complete PCard purchases and process ABAs, IDTs, and reimbursements.
• Maintain personnel and payroll records; approve timesheets; prepare and submit new hire ePARs for faculty, staff, adjuncts, teaching fellows/assistants, and hourly employees.
• Coordinate daily administrative operations; supervise administrative staff and student assistants; support hiring and onboarding; coordinate staff scheduling and office workflows.
• Provide administrative and academic support to school leadership and faculty.
• Prepare correspondence, reports, and confidential materials; sign routine administrative documents.
• Coordinate course scheduling and assist with other academic processes.
• Identify operational issues and research solutions to improve administrative and academic workflows.
• Serve as a central point of contact for the division and interact with senior university leadership and external partners.
• Ensure compliance with university policies and procedures.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior