Senior Administrative Coordinator – Industry Events & Partnerships

Suffolk Construction • Boston, MA

19h • $68,000 - $92,000

About The Position

The Associate, Industry Engagement provides day-to-day support to the Director, Industry Engagement, keeping the operational backbone of Suffolk's association memberships, sponsorships, conference strategy, and external relationship activities running with precision. This individual is a self-starter with sharp attention to detail who takes initiative, anticipates needs, and ensures complex logistics are executed seamlessly — enabling the Director and senior leadership to focus on high-impact relationship building and strategic priorities.

Requirements

• 3–5 years of experience in an administrative, event coordination, corporate affairs, external affairs, or related role
• Exceptionally organized and detail-oriented, with the ability to manage multiple workstreams and shifting priorities simultaneously
• Proactive and self-directed — someone who identifies what needs to be done and acts without being asked
• Strong written and verbal communication skills; comfortable drafting professional correspondence, briefing materials, and presentations
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with CRM platforms or association management systems a plus
• Collaborative team player who also thrives working independently
• Flexibility and sound judgment in a fast-paced, high-visibility environment
• Willingness to travel domestically to support conferences and industry events as needed
• Candidate must possess Suffolk's Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring

Responsibilities

• Coordinate logistics for industry conferences, association events, speaking engagements, board meetings, and sponsorship activations — from pre-event planning through post-event follow-up and reporting
• Manage the calendar of association memberships, renewals, dues payments, and sponsorship deliverables, ensuring no deadline is missed
• Track and organize executive commitments to boards, committees, and working groups; prepare briefing materials, agendas, and meeting summaries ahead of and following key engagements
• Support coordination of Suffolk leaders and subject matter experts for panels, industry appearances , and external engagements, including scheduling, travel logistics , and preparation materials
• Maintain organized systems for tracking ROI metrics, engagement activity, and key contacts across association and partner relationships, including managing data in CRM platforms
• Assist with cross-functional coordination across Business Development, Marketing, Government Affairs, and Community Relations as it relates to industry engagement initiatives
• Conduct research on new associations, industry events, and strategic partnership opportunities for the Director's review
• Perform general administrative functions including scheduling, expense reporting, invoice processing, and file management in support of the team

Benefits

• competitive salaries
• auto allowances and gas cards for certain roles
• access to market leading medical and emotional and mental health benefits
• dental, and vision insurance plans
• virtual care options for physical therapy and primary care
• generous paid time off
• 401k plan with employer match and access to expert financial resources
• company paid and voluntary life insurance
• tax deferred savings accounts
• 10 backup daycare days each year
• short- and long-term disability
• commuter benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees