Senior Administrative Associate, Texas McCombs

University of Texas at Austin

19h • Hybrid

About The Position

Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought-leadership of a world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world. The Center for Global Business (CGB) prepares the next generation of global leaders by supporting the study of international business, championing international experiential learning, and promoting thought leadership from global professionals. CGB seeks a self-motivator exhibiting strong interpersonal skills and problem-solving abilities, with the aptitude to learn and apply new skills to ensure efficient operations and effective engagement with constituents. This Senior Administrative Associate provides administrative and logistical support to CGB, playing a key role in center operations, student programs, and outreach efforts. After a successful probationary period, this position may be eligible for a flexible and/or hybrid work schedule.

Requirements

• Bachelor's degree and one year of administrative experience, or high school graduation or GED and five years of administrative experience.
• Strong organizational and administrative skills with the ability to manage multiple tasks simultaneously and prioritize effectively.
• Ability to work independently with minimal supervision, exercise sound professional judgment, engage in problem-solving, and escalate issues when necessary.
• Excellent interpersonal, verbal, and written communications skills and experience interacting with a variety of internal and external stakeholders.
• Demonstrated proficiency with Microsoft Office suite, including Microsoft Excel, Adobe Acrobat, and other common office technology.
• Strong attention to detail, experience with organizing information and record keeping, and demonstrated organizational and analytical skills.
• Relevant education and experience may be substituted as appropriate.
• Applicants must be legally authorized to work for any employer in the United States.
• This position is not eligible for sponsorship of work visas.

Nice To Haves

• Bachelor’s degree and more than three years of administrative or office experience.
• Experience working with Qualtrics, UT Box, and/or Canva.
• Knowledge of university rules, policies, and procedures.
• Experience with event planning, including live events and virtual events using Zoom.

Responsibilities

• Provide administrative support to CGB operations.
• Coordinate meetings.
• Maintain supplies and records.
• Support constituent communications, maintain CGB listservs, calendar, and email account, and create response forms and surveys.
• Process purchase requests, payment requests, and expense authorizations using the McCombs intranet and related systems.
• Track expenses, maintain documentation, support annual budgeting process, and assist with other business affairs processes as needed.
• Coordinate with departmental AOM and ensure compliance with university policy and processes, and support new programs and initiatives as required.
• Serve as primary point of contact for CGB’s Board of Advisors and communicate regularly with Board members about CGB activities and upcoming events.
• Maintain Board records and materials.
• Coordinate biannual Board meetings and associated events, including technology arrangements, catering, and reservations.
• Coordinate and execute virtual speaker events, including recording of sessions via Zoom, collecting and reporting on attendee information, and distributing associated marketing materials.
• Provide logistical and planning support for in-person CGB events, including reservations, catering orders, and technology needs.
• Assist with student outreach and recruiting, including tabling at campus-wide events and promotion of information sessions.
• Support CGB enrollment management, including updating student databases and logging requests for audit overrides.
• Coordinate support for the International Business Student Association, including marketing support and event planning assistance.
• Assist with CGB marketing and social media efforts, including the production of marketing materials in Canva and the dissemination of materials to UT outlets.
• Coordinate with vendors, process licensing requests, execute orders, and manage branded product inventory.
• Process production and printing requests, and provide quality control for promotional, printed, and digital materials.

Benefits

• Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
• A criminal history background check will be required for finalist(s) under consideration for this position.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior