Senior Administrative Assitant
About The Position
Create Your Experience of a Lifetime! Come work and play in the mountains! Whether it’s your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world. With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success. Candidates for year-round positions are reviewed on a rolling basis. Applications will be accepted up to 90 days after the posting date, or until the position is filled (whichever is first).
Requirements
- High School Diploma or GED, some college preferred
- 1+ Years of previous administrative experience
- Advanced knowledge and ability to use computer software (MS Word, Outlook, Power Point, Smart Sheet, Teams, Excel, etc.) to handle work involving accounting data, project timelines, and other applications that may be necessary to support the Ski and Ride School
- Strong foresight and emotional intelligence.
- Ability to administratively support the Ski and Snowboard School Departments and Managers.
- Excellent written and verbal communication skills.
- Excellent organizational skills.
- Fluent English Language skills.
Responsibilities
- Ensure all administrative needs of the Ski and Ride School are met such as ordering, data entry, reporting, filing and staff communications.
- Manage payroll and timekeeping entry and auditing ensuring timely corrections for discrepancies, escalating concerns as necessary to management
- Support hiring team with recruitment and onboarding process, including participation in recruitment, and hiring events, coordinating interviews, orientation, paperwork, and training
- Support Training team with reporting, tracking, and scheduling
- Maintain organization and cleanliness of Ski and Ride School business office.
- Assist employees with questions regarding HR related issues maintaining confidentiality when working with sensitive information.
- Assist Ski School leadership team in the creation of reports/documents/presentations, and preparation for meetings.
- Assist Department Managers with Time & Labor and payroll issues as needed.
- Ordering of supplies, materials, tools & equipment through Coupa or other VRI approved systems and policies.
- Monitors payroll and HR systems, ensuring accurate and timely compensation for all Ski and Snowboard School employees.
- Assists in leading and training the seasonal Administrative Assistants and Supervisor team for Ski and Snowboard School.
- Tracks all compliance with Federal, State, County and local employment policies and codes, including hiring I-9 compliance, seasonal separations, etc.
- Assist in Resort operations as needed, including, but not limited to operating surface lifts, scanning, etc.
Benefits
- Free passes for employees
- employee discounted lift tickets for friends and family
- free ski lessons
- MORE employee discounts on lodging, food, gear, and mountain shuttles
- 401(k) Retirement Plan
- Employee Assistance Program
- Excellent training and professional development
- Referral Program
- Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)
- Free ski passes for dependents
- Critical Illness and Accident plans
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
