Senior Administrative Assistant

BeiGene

1d•$37 - $46•Remote

About The Position

BeOne continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer. The Senior Administrative Assistant is responsible for providing high quality and proactive administrative support to assigned functions. This role will independently perform a wide range of operational activities, with the objective of supporting the functions’ day-to-day operations. Key responsibilities include, but not limited to, coordinating, and managing complex daily calendars, coordinating and logistical planning of meetings and events, domestic and international travel arrangements, scheduling candidate interviews, maintaining office supplies, and other responsibilities. Project and other duties may be assigned.

Requirements

Minimum of 5+ years’ experience assisting high level leaders; multiple disciplines a plus
Extensive experience in efficient multi-tasking between business partners and priorities
Ability to independently work in an ambiguous yet fast-paced environment
Ability to work independently in a fast-paced environment with constantly changing priorities
Strong organizational and communication skills, team-oriented philosophy, and problem-solving skills
Demonstrated ability to relate well with all levels of management and peers
A positive can-do attitude
High level of proficiency with Microsoft Office, Outlook, Concur, Zoom, and MS Teams

Responsibilities

Support the function by actively managing administrative/project support and coordinating group travel arrangements (domestic and international)
Provide day-to-day administrative support to the VP and ED within the function, including but not limited to complex calendar management, meeting scheduling and coordination, domestic and international travel arrangements and bookings
Understand business priorities and proactively streamline administrative workflows under area of influence
Organize and schedule meetings (e.g. townhalls, off-sites, cross-functional meetings) as needed for various groups, with a mindset of budget control and reception to feedback for future improvements
Work with vendors and the procurement team on vendor onboarding, purchase requisitions and orders, and invoice and payment follow-up for services supporting the function
Process expense reports and reconcile corporate credit card charges as requested and in line with company policies
Coordinate and send communications on behalf of the executive, and maintain various records and documents
Ensure and maintain confidentiality of all appropriate communications and documentation
Schedule and coordinate candidate phone, video, and in-office interviews; arrange travel accommodations for out-of-state candidates
Responsible for coordinating onboarding process and plan for new employees, including coordinating equipment setup with GTS/WPS and arranging meetings aligned with onboarding plan
Responsible for greeting and coordinating orientation to new employees
Build and maintain internal cross-functional relationships
Provide general support to visitors
Participate actively in the planning and execution of company events when needed; coordinate catering for different meetings and events in/out of the office
Be flexible to take on other emerging assignments as assigned when necessary