Senior Administrative Assistant, Monday to Friday 8am-5pm, Full-Time, Onsite

Career Systems Development Corporation•San Jose, CA

1d•Onsite

About The Position

This is a full-time, onsite position for a Senior Administrative Assistant at Job Corps in San Jose. Job Corps is a government-funded, no-cost education and vocational training program administered by the U.S. Department of Labor that helps socioeconomically disadvantaged youth aged 16-24. The role involves supporting the Center Director's Office with administrative, coordination, and clerical duties, and supervising work experience students assigned to the office. The company values Safety, Individual Accountability, Respect, Integrity, Growth, and Commitment. The position offers a comprehensive benefits plan including medical, dental, vision, 401(k), and PTO.

Requirements

Minimum: Must have a High School diploma with at least five year’s practical experience.
Model company Core Values.
Ability to perform administrative duties without immediate and constant supervision.
Ability to type accurately at a fast speed.
Ability to take dictation at a fast speed.
Proficient in the use of a personal computer; working knowledge of software applications such as Word Perfect, MS Word, Excel.
Thorough knowledge of office procedures.
Good organizational skills.
Ability to deal effectively with the public and government officials.
Sound business telephone techniques.
Ability to proofread and correct grammatical, punctuation and spelling errors.

Nice To Haves

Possess a two-year business college degree or Bachelor’s degree.

Responsibilities

Demonstrates and abides by the Company Core Values and the operating principles.
Acts as office and communication liaison between the National, Regional, Corporate Offices, partners and the Center Director on routine matters.
Coordinates logistical and administrative support for official visitors.
Gathers information on performance indicators and prepares useful reports.
Performs quality control reviews on all Center reports submitted to the Regional, National and Corporate Offices.
Obtains Center Director’s approval and signature.
Creates monthly CEI Reports.
Schedules and coordinates Center Director staff/student meetings, takes minutes and follows up on requests for information.
Receives and maintains all Center S.O.P.s. and C.O.P’s
Performs quality assurance, obtains signatures and submits documents to Corporate Office and Regional Office for approval.
Maintains a library of information containing Job Corps publications, Federal Registers, bulletins, news articles, Program Information Notices and Regional Field Issuances.
Makes travel arrangements for Center Director and department staff.
Performs clerical tasks such as typing letters, maintaining files, demonstrates proficiency in the use of Microsoft Office Suite, and other duties as assigned.
Creates and maintains Center monthly calendars.
Assists in the training of new Administrative Assistants.
Attends in-service training sessions.
Performs other duties as assigned.