Senior Administrative Assistant - Academic Advising

Southeast Missouri State University • Cape Girardeau, MO

7d • Onsite

About The Position

This position provides full administrative support for the Director and other professional staff within Academic Advising. The role involves budget support, coordinating office supplies and equipment, and maintaining knowledge of academic advising functions and services. The Senior Administrative Assistant will also support drop-ins, incoming calls, and emails, manage scheduling software and calendars for professional staff, perform data entry in various administrative systems, and be responsible for scheduling front desk coverage, answering phone lines, and supervising/training student employees. Processing Declaration of Major forms is also a key responsibility.

Requirements

• High School Diploma or GED
• Knowledge of Microsoft Word and Excel
• Demonstrated experience using online calendaring for multiple team members
• Excellent interpersonal, verbal, and written communication skills
• Demonstrated ability to handle multiple tasks with frequent interruptions
• Ability to work independently with minimal supervision
• Strong organizational and time management skills
• Demonstrated experience and understanding of customer service

Responsibilities

• Provide full administrative support for the Director and other professional staff
• Provide budget support to Director
• Coordinate purchasing, maintenance, and inventory of office supplies and equipment
• Maintain knowledge of functions and services of academic advising
• Provide support to drop-ins, incoming calls, and email
• Maintain support of scheduling software and manage calendars for professional staff
• Data entry in various administrative systems
• Responsible for scheduling front desk coverage, answering phone lines, and supervising and training student employees
• Process Declaration of Major forms

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED