Senior Administrative Assistant, Department of Agriculture

FH Fort Hays State University • Hays, KS

6h • Onsite

About The Position

The Senior Administrative Assistant serves as the operational and administrative cornerstone of the Department of Agriculture. This position provides advanced administrative, budgetary, and communications support to faculty, staff, students, and external stakeholders. The successful candidate will demonstrate strong organizational skills, independent judgment, attention to detail, and the ability to manage multiple priorities in a dynamic academic environment. This role oversees daily office operations, supports departmental financial processes, supervises student employees, assists with recruitment and outreach initiatives, and serves as the primary point of contact for the department.

Requirements

• High-school diploma or GED equivalency
• Current resume

Nice To Haves

• Bachelor’s degree
• Experience working in a higher education setting
• Familiarity with budgets, financial records, or departmental accounts
• Experience using systems such as Workday or other ERP platforms
• Supervisory Experience
• Experience with social media management or webpage updates
• Working knowledge of Microsoft Office Suite
• Strong organizational and time-management skills
• Ability to prioritize tasks and stay organized in a dynamic environment
• Professional communication and a service-oriented approach
• Attention to detail and sound judgment with confidential information
• Flexibility, initiative, and problem-solving skills
• Ability to work both independently and collaboratively

Responsibilities

• Help coordinate day-to-day office operations, including front office, phone, and email communications
• Serve as a welcoming point of contact for students, faculty, and visitors
• Maintain organized digital and physical records to support departmental needs
• Assist with maintaining university and state policy compliance
• Support departmental budget tracking and maintain financial records
• Assist with monthly reconciliations and reporting documentation
• Coordinate purchasing, travel requests, and reimbursement paperwork
• Help ensure accurate and timely administrative processes
• Provide guidance, scheduling support, and training for student employees
• Assist faculty with administrative support related to courses, advising, and events
• Help coordinate travel, scheduling, and logistics for student organizations and the rodeo team
• Welcome and schedule visits for prospective students and families
• Assist with recruitment activities and outreach efforts
• Support departmental communications, including website and social media updates
• Assist with departmental meetings, events, and special projects
• Contribute to a collaborative office environment and support additional responsibilities as needed

Benefits

• Heath, Prescription, Dental & Vision Insurance
• Accrue 6.77 hours vacation and 3.7 hours sick leave per pay period
• Earn up to 272 hours of paid leave per year (176 vacation, 96 sick leave)
• Retirement KBOR 403(b) Mandatory 5.5% employee contributions, 8.5% employer contributions
• State paid holidays (New Year’s Day, MLK Day, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Veterans Day, Thanksgiving & Christmas)
• Tuition Assistance - day one eligibility for the employee, their spouse, and dependents (up to 6 credit hours per semester)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED