Senior Administrative Assistant
About The Position
The Senior Administrative Assistant plays an important role in the day-to-day operations of the Gunnison County Sheriff's Office, providing direct administrative support to command staff while managing records, information, financial transactions, criminal-justice systems, public inquiries, and other essential departmental processes. This position works with information and processes that directly support law enforcement operations, the courts, partner agencies, Sheriff's Office employees, and the community. The role requires organization, dependability, attention to detail, comfort handling sensitive information, and the ability to manage multiple priorities. As a Senior Administrative Assistant, you'll become a trusted resource within the Sheriff's Office and help keep important administrative and operational processes moving accurately and efficiently. This is a civilian, on-site administrative position within the Gunnison County Sheriff's Office that contributes to public safety by ensuring records are accurate, information is disseminated correctly, criminal-justice systems are maintained, court and District Attorney requests are processed, financial transactions are handled appropriately, and Sheriff's Office employees and members of the public receive necessary administrative support.
Requirements
- Must possess a valid Colorado driver’s license.
- Must complete ICS 100 and ICS 700 within the first year of employment.
- Graduation from a high school or GED equivalent with specialized course work in general office practices such as Microsoft suite, accounting; database input and analysis; experience with Microsoft Word and Excel preferred.
- Two (2) years of related experience, particularly in government, and/or in direct contact with the public.
- Any equivalent that the County deems appropriate.
- The ability to communicate effectively, work successfully with employees and members of the public, perform financial and administrative functions accurately, and work effectively in stressful situations.
- Working knowledge of computers and electronic data processing, modern office practices, accounting principles, accurate cashiering, strong public-facing communication, and the ability to handle stressful situations.
Nice To Haves
- Experience with Microsoft Word and Excel
Responsibilities
- Providing administrative and clerical support to Sheriff's Office command staff
- Maintaining official departmental records and filing systems
- Preparing correspondence, reports, memoranda, and other materials
- Receiving and assisting members of the public and responding to inquiries
- Processing payments, financial records, invoices, receipts, and other transactions
- Maintaining and processing sealed records
- Preparing reports and records for the District Attorney's Office through eDiscovery
- Preparing body-worn camera footage for the District Attorney's Office
- Maintaining Patrol and Investigation records, including incident reports, civil process records, warrants, writs, and related documentation
- Supporting civil-process and Sheriff's sale documentation
- Assisting with purchasing, supplies, work orders, mail, scheduling, and other administrative functions
- Coordinating National Crime Information Center/Colorado Crime Information Center (NCIC/CCIC) functions
- Entering and modifying felony warrants, vehicles, missing-person records, evidence/personal property, and other information
- Maintaining the integrity of the system and instructing and testing new operators
- Entering Uniform Crime Reports
- Maintaining and monitoring sex-offender registry information
- Processing concealed handgun permits, including fingerprinting
- Preparing records and returns for the courts
- Assisting deputies with research related to found property and civil-paper locations
Benefits
- Medical, dental, and vision coverage
- Vacation leave beginning at 8 hours per month
- Sick leave at 8 hours per month
- Flexible Spending and Health Savings Account options
- Dependent Care FSA
- Employer-paid basic life insurance equal to 1x annual salary
- Supplemental life and AD&D insurance options for employees, spouses, and children
- Employee Assistance Program
- Employer-paid Norton LifeLock membership
- Discounted pet insurance and gym memberships
- County employee housing that may be available to rent
- Annual performance and merit review with the opportunity to advance your pay
- Mandatory 3% employee contribution and 3% employer match to 401(a)
- Up to 3% employer match for voluntary contributions to a 457(b)
- Social Security and Medicare employer contributions
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
High school or GED
