Senior Administrative Assistant

The Hershey Company • Lower Swatara Township, PA

17d • Onsite

About The Position

The Senior Administrative Assistant provides comprehensive executive support to the Vice President of Supply Chain, ensuring seamless management of priorities, communications, and business operations. This role serves as a trusted partner, coordinating complex calendars, travel, meetings, and leadership team activities while maintaining a high level of professionalism, discretion, and attention to detail. The position collaborates across Supply Chain, Operations, Manufacturing, Procurement, Finance, and Commercial teams to support key business initiatives, drive administrative excellence, and enable efficient execution of organizational priorities.

Requirements

• High School Diploma or equivalent required
• 2+ years of administrative support experience required
• experience supporting senior leaders or executives preferred

Nice To Haves

• Associate's Degree preferred
• Executive-level calendar and travel management
• Leadership team and meeting coordination
• Strong organizational and project management skills
• Advanced Microsoft Office Suite proficiency (Outlook, PowerPoint, Excel, Teams)
• Professional verbal and written communication
• Ability to manage confidential information with discretion
• Strong attention to detail and follow-through
• Experience supporting senior leaders in Supply Chain, Operations, Manufacturing, or a fast-paced corporate environment preferred

Responsibilities

• Manage the VP Supply Chain's complex calendar, including scheduling leadership meetings, business reviews, site visits, and external engagements. Anticipate scheduling conflicts, prioritize requests, and ensure alignment with business objectives.
• Coordinate staff meetings, leadership team sessions, town halls, and cross-functional reviews. Prepare agendas, presentation materials, action-item trackers, and meeting logistics to ensure productive outcomes.
• Manage domestic and international travel arrangements, expense reporting, and logistical planning for the VP and select leadership team members. Coordinate Supply Chain leadership events, off-sites, and team engagement activities.
• Serve as a primary administrative point of contact for internal and external stakeholders. Facilitate communications across Operations, Manufacturing, Procurement, Planning, and Corporate functions while maintaining confidentiality and professionalism.
• Support budget tracking, purchase orders, invoices, organizational communications, onboarding activities, and special projects. Maintain accurate records, manage department resources, and assist in the execution of key Supply Chain initiatives and operational priorities.

Benefits

• The Hershey Company is an Equal Opportunity Employer. The policy of The Hershey Company is to extend opportunities to qualified applicants and employees on an equal basis regardless of an individual's race, color, gender, age, national origin, religion, citizenship status, marital status, sexual orientation, gender identity, transgender status, physical or mental disability, protected veteran status, genetic information, pregnancy, or any other categories protected by applicable federal, state or local laws. The Hershey Company is an Equal Opportunity Employer - Minority/Female/Disabled/Protected Veterans.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED