Senior Administrative Assistant

Dvorak LLC•Baltimore, MD

1d•$26 - $31•Onsite

About The Position

Dvorak, LLC leads the way across the Mid-Atlantic region, building heavy and commercial electrical systems to the highest standards that modern construction demands. We are committed to maintaining long-term, positive customer relationships while providing opportunities for growth and development for our team members. Our mission is to deliver exceptional heavy electrical construction services through our highly skilled team, a strong family-oriented culture, and an unwavering commitment to safety and quality. Our vision is to be recognized as the premier heavy electrical construction contracting company — setting the standard for excellence, collaboration, and reliability in the industry. We're looking for a Senior Administrative Assistant to provide direct support to our Senior Leadership team while serving as a key resource for day-to-day office operations. This role manages leadership calendars, coordinates meetings, and handles correspondence and communications for Senior Leadership — while also maintaining records, processing documentation, and supporting administrative needs across departments. The ideal candidate brings strong organization, professionalism, and discretion to everything they do.

Requirements

2–4 years of administrative experience, including experience supporting senior leadership or managers (required)
Strong calendar management, scheduling, and organizational skills
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Teams
Ability to maintain confidentiality and exercise discretion with sensitive information
Strong attention to detail and ability to manage competing priorities independently
Comfortable balancing high-level leadership support with day-to-day office administrative needs

Responsibilities

Provide administrative support directly to the President and Vice President, including managing calendars and scheduling internal and external meetings
Coordinate meeting logistics — preparing agendas, materials, and presentation decks, and tracking follow-up items from leadership meetings
Arrange travel logistics, including itineraries and reservations
Draft, proofread, and distribute correspondence, memos, and reports on behalf of leadership
Serve as a professional point of contact between leadership and staff, vendors, and clients
Scan, file, and maintain electronic and physical records, and perform data entry across multiple systems
Prepare and process company documents and forms, and support document retention and records management
Collaborate with Accounting, HR, and Operations on administrative projects, and help coordinate company events and employee recognition activities