Senior Administrative Assistant
About The Position
Shums Coda Associates, Inc. is a privately held company providing professional Building and Safety Consulting Services to municipalities to verify conformance with state and local Building Codes. We are seeking a full-time, Senior Administrative Assistant to support operations at our Headquarters in Pleasanton, CA. The Senior Administrative Assistant will provide high-level administrative and operational support to company leadership while ensuring the efficient day-to-day operation of the office. This role requires exceptional organizational skills, sound judgment, professionalism, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The position will report to the Administrative Services Manager.
Requirements
- 3–5 years of administrative support experience; supporting senior leadership preferred.
- Experience coordinating multiple projects and priorities.
- Advanced proficiency with Microsoft Office.
- Strong verbal and written communication skills.
- Exceptional organizational skills and impeccable attention to detail.
- High degree of professionalism in dealing with diverse groups of people.
- Make appropriate, informed decisions regarding priorities and available time.
- Ability to complete a high volume of tasks and projects with little or no guidance.
- Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
- Able to maintain a high level of integrity and discretion in handling confidential information.
- Must successfully complete a standard background investigation.
Responsibilities
- Support office staff and management with general operational tasks
- Assist with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence
- Serve as the primary point of contact for internal and external clients on all matters pertaining to management staff, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect management’s style and organization policy.
- Develop, document, and improve administrative procedures.
- Assist with staff meetings and events as needed.
- Maintain positive and professional staff and client relationships
- Other projects/duties as assigned for the overall benefit of the organization.
Benefits
- Competitive Salary based on experience
- 100% paid medical, dental and vision
- Vacation, holiday and sick time off
- 401(k) Employer match
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
