Senior Administrative Assistant

Kinaxis•Irving, TX

10h•Remote

About The Position

The Senior Administrative Assistant provides advanced administrative support to senior leaders or complex teams. This role operates with a high degree of independence and judgment, managing competing priorities, coordinating across functions, and supporting sensitive or high-visibility activities. This role is often viewed as a trusted partner within a business unit, contributing to team effectiveness, improving administrative processes, and supporting less experienced administrative staff.

Requirements

College diploma, or a combination of high school and a specialized accredited program (or equivalent combination of education and experience)
Typically requires 6+ years of related experience
Strong judgment and ability to manage ambiguity
Excellent organizational and prioritization skills
Experience supporting senior leaders or complex teams
Strong stakeholder management and communication skills
Advanced proficiency in administrative tools and systems

Responsibilities

Manage complex and frequently changing calendars, meeting schedules, and competing priorities
Coordinate meetings, materials, and follow-ups across multiple stakeholders or functions
Coordinate travel and events with multiple stakeholders
Support cross-functional coordination and communication; act as a key point of contact within the team or function
Handle confidential and sensitive information with discretion
Anticipate administrative risks, conflicts, or gaps and recommend practical solutions to keep work moving
Own recurring administrative processes and identify improvements
Share administrative knowledge, templates, and best practices to support consistency across the team or function
Provide guidance and support to junior administrative staff