Senior Administrative Assistant

University of Miami•Miami, FL

6d•Onsite

About The Position

The University of Miami/UHealth Global Institute is seeking a full-time Senior Administrative Assistant in Miami, FL. This role involves performing a variety of clerical functions and office support activities to ensure the efficient operation of the assigned department(s). UHealth-University of Miami Health System is South Florida's only university-based health system, providing patient care supported by research and medical education at the Miller School of Medicine. As an academic medical center, it serves South Florida, Latin America, and the Caribbean, with physicians representing over 100 specialties and sub-specialties, handling more than one million patient encounters annually. The institution is recognized globally for its excellence in teaching, research, and patient care.

Requirements

High School Diploma or equivalent/relevant experience, certification or license
Minimum 3 years of relevant experience required
Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands (Learning Agility)
Ability to work collaboratively with others and contribute to a team environment (Teamwork)
Skilled in using office software, technology, and relevant computer applications (Technical Proficiency)
Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders (Communication)
Any relevant education, certifications and/or work experience may be considered.

Responsibilities

Supports department and/or department leadership with daily clerical tasks.
Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets and other presentation materials.
Responds to or routes non-routine, priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership.
Plans meetings and takes detailed minutes, as needed.
Answers phone calls, provides information to callers or connects callers to appropriate staff.
Schedules appointments and updates calendars.
Makes travel arrangements and reservations for department leadership and staff, as needed.
Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.
Greets and provides general support to visitors.
Develops and maintains department filing system.
Adheres to University and unit-level policies and procedures and safeguards University assets.