Senior Administrative Assistant

Allina Health•Saint Paul, MN

1d•Onsite

About The Position

In this role, you’ll provide essential support through a variety of administrative and clerical tasks, including scheduling, calendar management, and coordination of daily operations. Your attention to detail and organizational skills will help ensure smooth and efficient workflows across the team. This is a 1.0 FTE position (80 hours per two-week pay period) with 8-hour day shifts. The hours could be flexible, with potential schedules including 7:30 AM - 4:00 PM or 8:00 AM - 4:30 PM, which can be discussed further in an interview. This role supports the AHCI St Paul, AHCI Radiation St Paul location, AHCI Hastings, and AHCI River Falls.

Requirements

Must be 18 years of age with education and/or experience needed to meet required functional competencies as listed on the job description
2 to 5 years in administrative support or secretarial experience
2 to 5 years in Microsoft Office functions and computer technology

Nice To Haves

High school diploma or GED
Associate's or Vocational degree in related field
2 to 5 years in electronic medical record experience

Responsibilities

Performs clerical tasks.
Completes tasks such as typing, preparation of documents, mailing.
Answers phones and make client / business associate calls.
Maintains client records.
Performs billing tasks, and compile data.
Maintains databases and Excel spreadsheets.
Generates reports.
Provides department support.
May schedule patient / client visits.
May perform receptionist and check-in function.
May order supplies.
May coordinate meetings, conferences, presentations, travel arrangements.
May have responsibility for assigned projects.
May manage employee and leader schedules and calendars.
May write correspondence to internal customers, or to clients or business associates.
May manage provider schedules, expenses and / or education tracking.
May manage department timecards.
May manage department website.
Other duties as assigned.