Senior Administrative Assistant

Berkadia•Chevy Chase, MD

1d•$34 - $36•Onsite

About The Position

The Senior Executive Assistant plays a crucial role in supporting executives by efficiently handling administrative tasks, thereby allowing them to focus on strategic management. This position involves coordinating and prioritizing daily activities, organizing meetings, composing correspondence, arranging travel, and preparing expense reports. Additionally, the Senior Executive Assistant ensures seamless operations by overseeing administrative functions and fostering a productive work environment. Whether your talents lie in marketing, operations, finance, human resources, management, or something different altogether, you’ll find flexibility and a sense of belonging at Berkadia. We’re committed to a culture that strives for excellence – a place where your contributions are valued, you are empowered to create positive impact, and you can grow your career. Be Your Best Self. Be Berkadia. We Innovate to shape the future of CRE, so in this role you will:

Requirements

5+ years of equivalent professional experience
Highschool diploma or GED
Advanced proficiency in MS Word, Excel, PowerPoint, and Outlook; Salesforce experience is advantageous.
Strong attention to detail with excellent organizational and multitasking abilities.
Exceptional verbal and written communication skills, adaptable to tight deadlines in a team setting.
Ability to collaborate effectively across all levels of internal and external management, maintaining confidentiality.

Responsibilities

General receptionist duties, including answering office main line and as management phone delegate, greeting visitors, and accepting packages and deliveries
Prepare FedEx shipments and outgoing mail for all office teams. Keep and order inventory of stamps and shipment supplies.
Order supplies and maintain office equipment; ensure all printers are operational and stocked with copy paper
Maintain HUB kitchen and restock sodas, paper products and general kitchen supplies
Retrieve and distribute office mail and newspapers
Process invoices for payment
Keep an inventory of parking validation tickets for guests
Designated Floor Warden with Building Management; serve as the office Liaison with landlord on all maintenance and service requests
Process expense reports for Associate Directors and senior level personnel
Train newly hired analysts in processing their expense reports, T&E policies, and booking travel
Book travel for Senior Managing Directors
Prepare TOPA mailings for MF IS team
Maintain conference rooms and common areas of the office; maintain conference room calendar
Order food and setup conference rooms for business luncheon meetings
Assist Office Manager in planning and holding office events and functions
Cross-trained on all aspects of office management, including claiming wires, onboarding new employees
Assist employees with preparation and distribution of marketing materials
Administrative duties and responsibilities as required by the Office Leaders, Executive Vice President, and Office Manager