Senior Administrative Assistant - CIBMTR

The Medical College of Wisconsin•Milwaukee, WI

2d•Onsite

About The Position

Within a team environment, this role supports the Center for International Blood and Marrow Transplant Research (CIBMTR) Faculty and Staff on a wide range of advanced administrative duties. This includes coordination of all administrative functions, meeting agendas, schedules, researching and preparing materials, and serving as a key point of contact.

Requirements

Knowledge of computers, administrative procedures, customer service standards, collaboration, and information management.
Organization, time management, interpersonal, communication, and problem solving skills.
High school diploma
5 years of experience

Nice To Haves

Appropriate experience may be substituted on equivalent basis.
Bachelors degree
Administrative experience in a medical or research environment

Responsibilities

Serve as primary support for coordination of events, appointments, meetings, travel itineraries and related arrangements for Faculty and Staff.
Serve as a key point of contact for a variety of audiences and independently compose e-mail and other correspondence in response to routine inquiries.
Greet visitors and determine access and expertly handle all inquiries taking care to listen and build rapport when assisting them for the CIBMTR.
Maintain the highest level of confidentiality regarding all sensitive management issues dealt with at the CIBMTR.
Use complex functions of a variety of computer applications and software packages to include MS Word, Excel, Outlook and PowerPoint.
Read and analyze incoming memos, e-mails, reports and other submissions in order to determine their significance and their distribution plan.
Create presentations, forms design and creation, minutes, letters, memos, etc. This will include researching/compiling data.
Develop constructive and cooperative working relationships with key resources and maintain those relationships over time.
Coordinate and maintain calendar of events, appointments, meetings, and travel itineraries for assigned staff.
Maintain operation of office equipment such as changing toner and order and track office supplies.
Process payment requests, requisitions, and invoices.
Greet and direct visitors providing factual information.
Provide general office support to include incoming mail distributions, process outgoing mail, maintain general office equipment such as printers and copier/fax machine.
Perform other duties as assigned.

Benefits

Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental.
Flexible Spending options
403B Retirement Package
Competitive Vacation and Paid Holidays offered
Tuition Reimbursement
Paid Parental Leave
Employee & Family Assistance Program (EFAP)
Pet Insurance
On campus Fitness Facility, offering onsite classes
Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.