Senior Administrative Assistant - Legal

Wells Fargo Bank•Minneapolis, MN

10h•Hybrid

About The Position

Wells Fargo is seeking a Senior Administrative Assistant to support senior-level members of the Legal Department, including attorneys, paralegals, and managers, as assigned by the Business Execution Manager. The role handles complex to highly complex assignments as well as routine day-to-day administrative tasks. The position requires onsite presence on a hybrid schedule of three days in the office and two days remote. The posting location is 90 S. 7th Street, Minneapolis, MN 55402. Relocation assistance is unavailable, and the position is not eligible for visa sponsorship. Pay range: $31.73–$48.08. Pay may vary based on factors including demonstrated prior performance, skills, experience, and work location. Employees may also be eligible for incentive opportunities. Wells Fargo provides eligible employees a comprehensive benefits package. The posting lists health benefits, a 401(k) plan, paid time off, disability benefits, life insurance, critical illness insurance, accident insurance, parental leave, critical caregiving leave, discounts and savings, commuter benefits, tuition reimbursement, scholarships for dependent children, and adoption reimbursement. The position supports Wells Fargo’s risk-mitigating and compliance-driven culture. Employees are accountable for applicable risk programs and for following relevant policies and procedures, fulfilling risk and compliance obligations, escalating and remediating issues, and making sound risk decisions.

Requirements

Two or more years of administrative support experience, or equivalent demonstrated through one or a combination of work experience, training, military experience, or education.

Nice To Haves

Executive support experience in Legal, Human Resources, or Employment functions.
Proficiency with SAP Concur, Access Keeper, and Workday.
Law firm or corporate legal department experience.
Event planning experience is strongly preferred.
Experience leveraging AI tools in a professional environment.
Ability to handle confidential material professionally.
Ability to follow policies, procedures, and regulations.
Ability to read and interpret legal documents.
Advanced Microsoft Office skills, including Word, Excel, Outlook, and PowerPoint.
High proficiency in drafting and proofreading written documents using proper grammar, punctuation, and spelling.
Strong attention to detail, including accuracy in grammar and a focus on eliminating errors.
High motivation and ability to be proactive and adaptable to change, and to lead self and others through change.
Ability to prioritize work, meet deadlines, achieve goals, and work under pressure in a dynamic, complex environment.
Ability to manage changing travel itineraries, expense reimbursements, busy calendars, and appointments accurately and effectively.
Ability to provide strong customer service through active listening and appropriate responses.
Demonstrated leadership in identifying and implementing process efficiencies and sharing best practices to improve team effectiveness.
Excellent verbal, written, and interpersonal communication skills.

Responsibilities

Manage calendars and resolve scheduling conflicts; schedule meetings and video and audio conference calls.
Act as a liaison with business clients, business partners, outside counsel, internal and external office staff, expert witnesses, and vendors.
Enroll Legal employees in requested continuing legal education courses, arrange travel, process associated expenses, and file or send completion records.
Draft, edit, redline, track changes, and proofread communications and documents; create and update organizational charts; compare document versions; print, copy, and scan; and use eDocs to create and maintain business-value documents.
Create, edit, format, and update spreadsheets using provided data, and organize data.
Process expense reports according to Wells Fargo policy, route and process invoices, and process check requests.
For approved assistants, primarily those supporting Litigation, create and update data in Atlas and release IRPs.
Open, close, and update legal matters; pull reports; assist with Outside Counsel engagement confirmation notifications; and assist with research of outside counsel invoices.
Manage intake and routing of special processes or requests, including items received through shared email boxes or SharePoint sites.
Distribute incoming mail, faxes, and express mail, send outgoing mail, and maintain and update SharePoint sites.
Act as a proxy for managers on corporate systems where proxies are allowed.
Prepare meeting agendas, materials, and presentations; coordinate meeting-space reservations, equipment needs, and catering.
Order office supplies and business cards and maintain supply rooms.
Create, edit, and update brand-standard PowerPoint presentations and visual presentations such as charts and graphs.
Maintain accurate, organized physical and electronic files in accordance with the Records and Information Management Policy and Legal Department Records Management Procedure.
May assist with legal research using the Internet or Westlaw under the guidance of an attorney or paralegal.
Make travel arrangements, adjust travel plans, create itineraries, and coordinate ground transportation.
Register guests with security, arrange visitor or temporary badge access, reserve workspace, and serve as the primary visitor contact, including greeting and escorting visitors throughout the facility.
Follow applicable risk programs, Wells Fargo policies and procedures, and risk and compliance obligations; escalate and remediate issues as appropriate.