Senior Administrative Assistant - Legal

Wells Fargo & Company•Minneapolis, MN

1d•$32 - $48•Hybrid

About The Position

Wells Fargo is seeking a Senior Administrative Assistant to support senior-level members of the Legal Department, including attorneys, paralegals, and managers, as assigned by the Business Execution Manager. The role handles complex to highly complex assignments as well as routine day-to-day administrative tasks. The position provides administrative and operational support across calendars and meetings, communications, continuing legal education, document preparation and management, spreadsheets, expenses, legal holds and matter management, intake and routing, mail, SharePoint, manager proxies, office supplies, presentation materials, records management, research, travel, and visitor logistics. The role requires onsite presence three days per week and remote work two days per week in Minneapolis, Minnesota.

Requirements

Two or more years of administrative support experience, or equivalent demonstrated through work experience, training, military experience, education, or a combination of these.

Nice To Haves

Executive support experience in Legal, Human Resources, or Employment functions.
Proficiency with SAP Concur, Access Keeper, and Workday.
Law firm or corporate legal department experience.
Event planning experience; strongly preferred.
Experience leveraging AI tools in a professional environment.
Ability to handle confidential material professionally.
Ability to follow policies, procedures, and regulations.
Ability to read and interpret legal documents.
Advanced Microsoft Office skills, including Word, Excel, Outlook, and PowerPoint.
High proficiency in drafting and proofreading written documents using proper grammar, punctuation, and spelling.
Strong attention to detail, including accuracy in grammar and a focus on eliminating errors.
High motivation and demonstrated ability to be proactive and adaptable to change, and to lead self and others through change.
Ability to prioritize work, meet deadlines, achieve goals, and work under pressure in a dynamic and complex environment.
Ability to manage changing travel itineraries, expense reimbursement, busy calendars, and appointments accurately and reliably.
Ability to provide strong customer service by actively listening and responding appropriately.
Demonstrated leadership in identifying and implementing process efficiencies and sharing best practices to improve team effectiveness.
Excellent verbal, written, and interpersonal communication skills.

Responsibilities

Manage calendars, resolve scheduling conflicts, and arrange meetings, including video and audio conference calls.
Liaise with business clients, business partners, outside counsel, internal and external office staff, expert witnesses, and vendors.
Enroll Legal employees in requested continuing legal education courses, arrange travel, process related expenses, and file or send completion records.
Draft, edit, redline, track changes, and proofread communications and documents; create and update organizational charts; compare document versions; handle printing, copying, and scanning; and use eDocs to create and maintain business-value documents.
Create, edit, format, and organize spreadsheets using provided data.
Process expense reports in accordance with Wells Fargo policy, route and process invoices, and process check requests.
For approved assistants, primarily those supporting Litigation, create and update data in Atlas and release IRPs.
Open, close, and update legal matters; pull reports; assist with Outside Counsel engagement confirmation notifications; and assist with research of outside counsel invoices.
Manage intake and routing of special processes or requests received through shared email boxes or SharePoint sites.
Distribute incoming mail, faxes, and express mail, and send outgoing mail.
Maintain and update SharePoint sites.
Act as proxy for managers on corporate systems where proxies are allowed.
Prepare meeting agendas, materials, and presentations, and coordinate meeting space, equipment, and catering.
Order office supplies and business cards, and maintain supply rooms.
Create, edit, and update brand-standard PowerPoint presentations and visual materials such as charts and graphs.
Maintain accurate, organized physical and electronic files in accordance with the Records and Information Management Policy and Legal Department Records Management Procedure.
Assist with legal research using the Internet or Westlaw under the guidance of an attorney or paralegal, as needed.
Arrange travel, adjust travel plans, create itineraries, and coordinate ground transportation.
Register guests with security, arrange visitor or temporary badge access, reserve workspace, and serve as the primary visitor contact, including greeting and escorting visitors throughout the facility.