Senior Administrative Assistant

HDR•Brentwood, TN

13d

About The Position

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is an impact on the world? HDR's employee-ownership model shapes everything we do, including how we support and care for our people. Our diverse service lines, including Water, Architecture, Building Engineering Services, Field Services, Power, Waste, Industrial, and Transportation, reflect our commitment to shaping resilient, sustainable, and forward-thinking communities around the world. Across these disciplines, our teams design and deliver solutions that safeguard public health, enhance quality of life, power innovation, and drive responsible growth. Whether advancing clean water, creating healing and learning environments, engineering next-generation facilities, or building the infrastructure that moves people and energy, our work is rooted in technical excellence and a shared sense of purpose. Our employee-owners collaborate across specialties, combining creativity, precision, and deep expertise to solve the most complex challenges facing our clients and communities. In the role of Senior Administrative Assistant, you’ll report to the Office Principal to assist in the operations of the office and limited project support. We are seeking a motivated self-starter who is looking for an opportunity to support a rapidly growing office and build a career.

Requirements

High School diploma or equivalent
A minimum of 3 years experience in administrative support
Knowledge of MS Office Suite, including Word and Outlook
Excellent verbal and written communication skills
Professional, self-motivated, well-organized and detail-oriented with the flexibility and ability to prioritize and handle multiple tasks in a fast-paced environment
Ability to meet deadlines
Experience working in an office environment
An attitude and commitment to being an active participant of our employee-owned culture is a must

Nice To Haves

Local candidates
Knowledge of A/E industry desired

Responsibilities

Provide administrative support for office support for staff, such as, phone coverage, mail and shipping and handling of packages, meeting scheduling, and expense report processing
Greet guests, clients, and company personnel with professionalism and a friendly demeanor
Supporting HR with on-boarding materials preparation, training new staff on office policies and procedures, and organizing participation in career fairs across the area
Coordinate meeting facilities, prepare meeting materials, and manage logistics
Assist in organizing office events and activities, ensure smooth execution including, but not limited to, arranging catering and budget development
Assist in budgeting and handling specific accounting tasks as needed for office operations
Type, edit, and organize documents such as reports and forms with attention to grammar and formatting
Create and manage Excel spreadsheets and PowerPoint presentations
Handle sensitive and confidential information with professionalism and discretion
Respond to inquiries regarding office policies and procedures
Organize and order office supplies, maintaining an efficient and organized inventory system
Coordinate office repairs with building management and update staff as needed.
Coordinate meeting space, supplies, and meals for groups using the office.
Keep the office orderly with some light cleaning
Provide a variety of administrative functions, which may include administrative support for one or more executives, phone coverage, reading and routing incoming mail, scheduling appointments and processing expense reports
Compose and organize materials and reports, and maintain records for work performed
Coordinate and manage meeting facilities and arrangements
Perform other duties as needed