Senior Administrative Assistant

Humana • Washington, DC

1d • $58,400 - $79,800 • Onsite

About The Position

Humana’s Human Resources organization is seeking an experienced Senior Administrative Assistant to provide high-level administrative support to two senior-level HR executives, with additional ad hoc calendaring support for Vice Presidents as business needs arise. As the Senior Administrative Assistant, you will serve as a trusted administrative partner within HR, managing complex calendars, coordinating meetings and travel, processing expenses, preparing meeting materials, and supporting the day-to-day administrative needs of senior executives. This role requires sound judgment, discretion, and the ability to anticipate needs in a fast-paced, highly confidential executive environment.

Requirements

• 3+ years of administrative experience supporting senior-level executives in a large, complex organization.
• Demonstrated experience managing complex executive calendars, scheduling, travel arrangements, meeting logistics, and expense processing.
• Ability to effectively manage multiple executives and competing priorities with a high degree of accuracy.
• Strong judgment and demonstrated ability to independently make decisions and appropriately escalate issues.
• Strong proficiency in Microsoft Office, including Outlook, Word, PowerPoint, and Excel.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to build effective working relationships with individuals at all levels of an organization.
• Demonstrated ability to navigate ambiguity and adapt quickly to changing priorities.
• Ability to maintain strict confidentiality and appropriately handle sensitive HR and executive information.
• Ability to work onsite at Humana’s Washington, DC-area office.

Nice To Haves

• Associate’s or Bachelor’s degree.
• Previous experience supporting Human Resources executives or working within an HR organization.
• Experience supporting multiple executives simultaneously.
• Experience with research, proofreading, editing, and preparation of executive-level materials.

Responsibilities

• Manage complex and frequently changing calendars for two senior-level HR executives, exercising sound judgment to prioritize meetings, resolve conflicts, and protect executive time.
• Provide ad hoc calendaring support to additional HR leaders, including Vice Presidents, based on business needs and capacity.
• Coordinate internal and external meetings, including scheduling, logistics, conference rooms, virtual access, meeting materials, catering, and other onsite and offsite requirements.
• Manage executive travel arrangements, including air, hotel, ground transportation, itineraries, and changes before or during travel.
• Prepare and process expense reports accurately and promptly, including appropriate documentation and follow-up.
• Partner closely with other Executive and Administrative Assistants across HR and the broader organization to coordinate leadership schedules, meetings, events, and travel.
• Communicate professionally with internal and external stakeholders, including senior executives, business partners, vendors, and other key contacts.
• Assist HR leaders with presentations, meeting agendas, reports, correspondence, and other meeting materials as needed.
• Anticipate executive needs, proactively identify scheduling or logistical issues, and independently determine appropriate next steps.
• Handle sensitive employee, leadership, and business information with a high degree of discretion and confidentiality.
• Support HR leadership meetings, team events, and other organizational activities as needed.
• Perform additional administrative responsibilities and special projects based on evolving business needs.

Benefits

• medical, dental and vision benefits
• 401(k) retirement savings plan
• time off (including paid time off, company and personal holidays, paid parental and caregiver leave)
• short-term and long-term disability
• life insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree