Senior Administrative Assistant
About The Position
At Franklin Templeton, we believe success is built through powerful partnerships. As a forward thinking asset manager, we build dynamic relationships with clients, understand their goals, and navigate complex markets together. We leverage cutting edge strategies and deep insights to unlock opportunities for long term wealth creation. Our talented, global teams bring expertise that is both broad and unique. From our welcoming, inclusive, and supportive culture to our globally diverse business, we offer opportunities not only to help you reach your potential, but also to contribute to our clients’ success. We are looking for a Senior Administrative Assistant to join the Franklin Templeton Crypto team. The role will be based in New York City. In this role, you will provide support to leaders in multiple functions across the team as well as partner with other members to support the broader Franklin Crypto organization.
Requirements
- Solid administrative experience supporting senior management in a professional environment.
- Experience working with members of senior management and high-profile clients.
- Strong communication skills, both written and verbal.
- Proactive approach to work with ability to anticipate needs.
- Solid organizational skills, ability to organize and maintain orderly files and records.
- Ability to maintain confidentiality and exercise independent judgment consistent with department guidelines.
- Ability to prioritize and perform multiple tasks in a fast-paced environment.
- Ability to assess and solve problems quickly with little direction.
- Ability to work well under pressure and adapt to unexpected circumstances.
- Strong attention to detail; ability to accurately proofread documents.
- Strong proficiency with Microsoft Office Applications (Word, Excel, PowerPoint, Teams) and SharePoint.
- Ability to conduct oneself in a professional, collaborative manner in a corporate office environment.
Nice To Haves
- Degree in Business Administration or similar or Administrative Certification preferred.
- Experience in the financial industry or a corporate environment preferred.
Responsibilities
- Provide administrative support to executives; responsibilities include calendar maintenance, meeting coordination, staff relocations, phone coverage, ordering office supplies, email correspondence, incoming/outgoing mail, filing, and scanning.
- Manage day-to-day communication between executives and company staff or outside business clients and contacts.
- Coordinate complex domestic and international travel plans. Assist with creation of travel binder, including agenda details and subsequent expense report submission process.
- Ensure that department invoices and expense reports are processed timely and accurately.
- Take and maintain meeting minutes of periodic departmental meetings.
- Coordinate legal document signing.
- Receive and greet visitors while maintaining the highest level of professionalism.
- Assist with planning and coordination of department events and meetings, which includes reserving a meeting room, audio/visual equipment, catering, and other resources.
- Lead and/or support departmental projects.
- Prepare spreadsheets and written documents.
- Prepare, format, and edit highly professional PowerPoint presentations.
- Assist with creation and distribution of communications.
- Maintain and track department budgets.
- Serve as delegate for the executive team when required, such as managing and approving expense reports.
- Work with other business units (e.g. Technology, Facilities, etc.) to facilitate system access, physical relocations, etc.
- Coordinate the onboarding schedule for new hires including partnering with Human Resources, Technology, Facilities, etc. to set up introductory meetings as well as technology and other set-up requirements.
- Prepare updates and other documents to meet department and division planning requirements.
Benefits
- annual discretionary bonus
- 401(k) plan with a generous match
- recognition rewards
- competitive healthcare options
- insurance
- disability benefits
- employee stock investment program
- learning resources
- career development programs
- reimbursement for certain education expenses
- paid time off (vacation / holidays / sick / leave / parental & caregiving leave / bereavement / volunteering / floating holidays)
- motivational wellbeing program
- Three weeks of PTO in your first year
- Competitive medical, dental, and vision insurance
- 401(k) plan with an 85% company match on pre-tax and/or Roth contributions, up to IRS limits
- Employee Stock Investment Plan (ESIP) with discounted share purchase opportunities
- Learning Education Assistance Program (LEAP)
- Opportunity to purchase company funds with no sales charge
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
Associate degree
