Senior Administrative Assistant, Cell Therapy Enterprise

AstraZeneca•Gaithersburg, MD

1d•Hybrid

About The Position

The Senior Administrative Assistant supports AstraZeneca’s Cell Therapy Enterprise, which works across the cell therapy value chain from discovery through late-stage development and commercialization. The role facilitates internal and external meetings; manages calendars, travel, and expenses; oversees vendor and supplier contracts; assists with purchase requisitions; coordinates candidate interviews; and handles confidential information. The position reports directly to the Chief Operating Officer, Cell Therapy Enterprise, and also provides direct support to VP/SVP-level leaders. The assistant manages a high-volume, multinational calendar and meeting logistics, including agendas, presentations, pre-read materials, minutes, conferences, off-sites, virtual events, and town halls. Other duties include arranging domestic and international travel, processing expenses, supporting procurement and onboarding or offboarding, and handling special projects. The role requires independent judgment, discretion, accurate and timely workload management, and collaboration with internal and external partners and the administrative support community. The position is based in Gaithersburg, Maryland. In-person work averages a minimum of three days per week, with flexibility balanced against that office expectation. Compensation is $32.67 to $49.00 per hour. The role is eligible for applicable incentives and benefits, including qualified retirement programs, paid time off, and health, dental, and vision coverage.

Requirements

At least 5 years of administrative experience.
High school diploma or GED required.
Broad administrative assistant experience and project management support experience.
Experience working within a complex global organization.
Intermediate to advanced PC skills, including Microsoft Office and applications such as SharePoint, Zoom, and Microsoft Teams.
Ability to manage multiple projects and tasks simultaneously and effectively.
Ability to arrange meetings and teleconference calls using technologies such as telepresence, video conferencing, Skype, Zoom, and Microsoft Teams, domestically and internationally.
Forward-looking, highly motivated, focused, and proactive problem-solving approach.
Ability to work independently and as part of a team.
Ability to prioritize tasks and meet deadlines.
Flexible, can-do attitude.
Strong professional and diplomatic interpersonal skills.
General knowledge of working globally across a variety of cultures.

Nice To Haves

College degree preferred.

Responsibilities

Proactively manage extensive calendars, resolve scheduling conflicts, and prepare for meetings.
Use Outlook to manage high-volume multinational calendars, schedule meetings, virtual calls, and special events, and exercise discretion in setting priorities.
Facilitate internal and external meetings and team meetings; prepare agendas, presentations, pre-read materials, and minutes as needed.
Arrange end-to-end domestic and international travel and process expense reports while tracking travel and entertainment expenses accurately.
Manage conference registrations and logistics.
Plan logistics for team off-sites, virtual events, and town halls within budget, including vendor contacts and negotiations.
Manage vendor and supplier contracts in accordance with AstraZeneca policy and collaborate with relevant internal partners.
Facilitate procurement of third-party tools, technologies, and licensing agreements with suppliers and internal partners.
Assist with purchase order requisitions by gathering required information and documents.
Coordinate candidate interviews, including calendar invitations, interview rooms, candidate greetings, and travel arrangements when required.
Manage company systems, processes, and tools supporting employee onboarding and offboarding.
Handle confidential information and maintain the security of managers’ records and files.
Manage special projects and other assigned duties, using independent judgment and discretion.
Plan and schedule workload to complete activities accurately and on time.
Facilitate communication among internal and external partners and collaborators.
Provide backup support and assistance to other administrative staff, including training and contributing to shared practices and problem-solving.