Senior Administrative Assistant, Cell Therapy Enterprise

AstraZeneca•Santa Monica, CA

12d•$33 - $49•Hybrid

About The Position

AstraZeneca’s Cell Therapy Enterprise is focused on advancing cell therapy for people living with cancer, immune-mediated conditions, and rare diseases. The enterprise spans the value chain from discovery through late-stage development and commercialization and collaborates across AstraZeneca’s Therapeutic Areas. The Senior Administrative Assistant facilitates internal and external meetings and manages scheduling, travel arrangements, expenses, vendor and supplier contracts, purchase order requisitions, candidate interviews, and confidential information. The position reports directly to the Chief Operating Officer, Cell Therapy Enterprise, and provides direct support to VP/SVP leaders. The role also contributes to the wider administrative support community through backup assistance, training, and shared practices. The position is based in Santa Monica, California. AstraZeneca expects employees to work from the office an average of at least three days per week, while respecting individual flexibility. Compensation ranges from $32.67 to $49.00 per hour. The role is eligible for applicable incentives and offers qualified retirement programs, paid time off, and health, dental, and vision coverage subject to applicable plan terms.

Requirements

At least 5 years of administrative experience.
High school diploma or GED required.
Broad administrative assistant experience and project management support experience.
Experience working within a complex global organization.
Intermediate to advanced PC skills, including Microsoft Office and applications such as SharePoint, Zoom, and Microsoft Teams.
Ability to manage multiple projects and tasks simultaneously and effectively.
Ability to arrange meetings and teleconferences using technologies such as telepresence, video conferencing, Skype, Zoom, and Microsoft Teams, domestically and internationally.
Forward-looking, motivated, focused, and proactive problem-solving approach.
Ability to work independently and as part of a team.
Ability to prioritize tasks and meet deadlines.
Flexible, can-do attitude.
Strong professional and diplomatic interpersonal skills.
General knowledge of working globally across a variety of cultures.

Nice To Haves

College degree preferred.

Responsibilities

Proactively manage extensive, high-volume, multinational calendars, scheduling conflicts, meeting priorities, and meeting preparation.
Schedule meetings, virtual calls, and special events using Outlook and relevant technology.
Manage end-to-end domestic and international travel arrangements across multiple locations.
Process expense reports and accurately track travel and entertainment expenses.
Manage conference registration and logistics.
Facilitate team meetings and prepare agendas, presentations, pre-read materials, and minutes when required.
Plan logistics for team off-sites, virtual events, and town hall meetings within budget, including vendor contacts and negotiations.
Manage vendor and supplier contracts in accordance with AstraZeneca policy and collaborate with internal partners.
Facilitate procurement of third-party tools, technologies, and licensing agreements with suppliers and internal partners.
Assist with purchase order requisitions by gathering information and supporting documents for approval.
Coordinate candidate interviews, including calendar invitations, interview space, candidate greeting, and travel booking when required.
Manage AstraZeneca systems, processes, and tools supporting employee onboarding and offboarding.
Handle confidential information and maintain the security of managers’ records and files.
Manage special projects and other assigned duties, using independent judgment and discretion.
Plan and schedule own workload to complete activities accurately and on time.
Facilitate communication among internal and external partners and collaborators.
Provide backup support and other assistance to administrative staff, including training and contributing to shared practices and problem-solving.