Senior Administrative Assistant- Psychiatry & Mental Wellness

Mahec • Asheville, NC

23h • Onsite

About The Position

This position provides administrative support to an individual, team, or department within MAHEC. The role involves collecting, reviewing, and analyzing data to prepare various reports, charts, budgets, and presentation materials using word processing, spreadsheet, or specialized software. The Senior Administrative Assistant will also be responsible for preparing and distributing regular communications, maintaining files, databases, and archives, and screening calls to route routine inquiries. Key duties include scheduling and coordinating meetings, travel, and group activities, as well as managing expense reporting, invoicing, and office supply inventory. This description outlines the essential job functions and is not exhaustive of all potential duties.

Requirements

• High school diploma or equivalent
• 3 years of relevant experience, or a comparable combination of education and relevant experience
• Relevant experience includes secretarial, administrative, and scheduling experience
• Excellent skills in Microsoft Office including Word, Excel, PowerPoint, and database applications
• Valid driver’s license

Nice To Haves

• Spanish speaking skills preferred
• Relevant experience preferably within a medical or other health-related field

Responsibilities

• Provides administrative support to an individual, team, department or group in an organization.
• Collects, reviews and analyzes data and prepares reports, charts, budgets, and other presentation materials utilizing word processing, spreadsheet, or specialized software.
• Prepares and distributes reports or other communications on a regular schedule.
• Maintains files, databases, and archives of relevant records.
• Screens calls and responds to or routes routine inquiries from external or internal sources with appropriate correspondence or other messaging.
• Schedules and coordinates meetings, travel, and other group activities.
• Manages expense reporting, invoicing, office supply inventory, or other routine processes.

Benefits

• full benefits available
• Total Rewards (pay + benefits) to honor their service, support their health, manage their financial security, build their career, and thrive
• Eligibility for the Public Service Loan Forgiveness (PSLF) Program for employees who meet federal requirements

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED
• Number of Employees: 251-500 employees