Senior Administrative Assistant

GZA GeoEnvironmental • Somerset, NJ

22h • Onsite

About The Position

GZA GeoEnvironmental, Inc. (GZA) is seeking a Senior Administrative Assistant in our Somerset, New Jersey office to support our team of Principals, Project Managers, and staff engineers/scientists. This position provides the opportunity to learn and grow from seasoned professionals and has a clear path for career advancement. The successful candidate will be comfortable working in a fast-paced environment. A high level of professionalism, cooperation, and interpersonal communication skills are crucial in this role.

Requirements

• Associates Degree and 2+ years of office support experience, or High School Diploma and 4+ years of experience in a similar position.
• Comfortable supporting multiple team members and interacting with internal and external clients.
• Strong verbal and written communication skills.
• Excellent attention to detail.
• Ability to maintain confidentiality.
• Has a ‘can do’ attitude in learning new skills and a strong sense of teamwork.
• Intermediate knowledge of MS Office products (Outlook, Word, Excel, PowerPoint).
• Comfortable drafting documents and working with spreadsheets and PowerPoints.
• Availability to work 40 hours per week on site.

Nice To Haves

• Knowledge of Deltek Accounting Software is a plus.
• Experience working in an engineering consulting environment is a plus.

Responsibilities

• Provide support to the technical staff in the maintenance of project files; preparation of correspondence, proposals and reports using Microsoft Office software.
• Assisting Principals and Project Managers in preparing qualification packages and proposals for prospective work.
• Coordinate with and assist project managers on financial matters related to specific projects.
• Responsible for calendaring, making travel arrangements, coordinating meetings and seminars and providing phone/reception coverage when needed.
• Contract administration; generation of project submittits; preparation and distribution of paperwork for regulatory agency compliance, permits and reporting.
• Basic knowledge and operation of office equipment, including printers, copier, scanner and facsimile.
• As a member of our team, you may be asked to assist on projects and tasks outside of your primary responsibilities.

Benefits

• 100% Employee Owned
• Professional development and enrichment opportunities
• Exciting work environment
• Opportunity for company ownership
• Generous company-subsidized benefits package, including medical, dental, vision, 401K retirement plan, profit sharing and performance bonuses

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree