Senior Administrative Assistant - Part time

Church World Service•Durham, NC

5d•$23 - $29•Hybrid

About The Position

The Senior Administrative Assistant for accounting and office will be responsible for essential accounting functions such as accounts payable, accounts receivable, month end reporting, review and code financial information, compile and review information for accuracy, and maintain records.

Requirements

Bachelor's degree in accounting or finance or equivalent work experience with fund accounting in a non-profit environment is required.
Minimum of 3-year work experience in nonprofit fund accounting, finance, accounting, or bookkeeping required.
Proficient in general office software programs like MS Word, Excel, email, and internet.
Solid background and understanding of accounting/financial management principles.
Strong organizational skills and high attention to detail.
Strong time management skills including ability to prioritize, multi-task, and meet deadlines.
High degree of professional integrity; ability and commitment to maintain confidentiality of sensitive data.
Ability to work well in a fast-paced environment.
Ability to work well independently, as well as collaborate and communicate effectively as a team member in a multi-cultural environment.
Fluency in English, written and spoken.
Ability to work some evenings and weekends as needed.
Background check and references are required for the position.

Responsibilities

Prepare and complete weekly check runs and maintain check request documentation.
Maintain records for client expenses in financial and case management databases.
Review individual client per capita expenses for accuracy and submit reports to program staff to reconcile with case files.
Receive, document, and process all incoming funds and donations and submit to CWS.
Review, process, and submit vendor invoices to CWS for processing.
Review and process staff reimbursement requests and submit to CWS.
Track and record petty cash disbursements.
Assist with reviewing financial entries, credit card reconciliations, and other financial forms to ensure proper coding and accuracy.
Complete data entry for credit card and cash expenses as needed.
Support external and internal audits as needed; assist in preparing materials requested by auditors.
Assist the Finance Manager(s) with completing monthly reimbursement reports for all funding sources.
Support grants management with financial reports and budgeting as necessary.
Track and maintain assets, supplies, and vendor services relating to general office upkeep and management.
Serve as greeter at CWS office, welcoming visitors and clients.
Other duties as assigned.