Senior Administrative Assistant

Bank of Montreal•Chicago, IL

11h

About The Position

An Administrative Assistant provides essential support to ensure the smooth and efficient operation of an office or department. This role involves managing daily administrative tasks, coordinating communication, organizing schedules, and assisting teams or executives as needed.

Requirements

Strong verbal and written communication skills
Excellent organizational and multitasking abilities
Proficiency with Microsoft Office and common office software
Attention to detail and accuracy
Professionalism and strong customer service skills
Ability to handle confidential information
Problem‑solving and adaptability
Associate’s Degree, Bachelor’s Degree preferred
Prior administrative or office support experience preferred

Responsibilities

Manage day-to-day office operations, including answering phones, greeting visitors, handling mail, and maintaining office supplies.
Coordinate meetings, appointments, and travel arrangements for staff or leadership.
Prepare, edit, and proofread documents, presentations, spreadsheets, and reports.
Maintain organized filing systems (digital and physical).
Serve as a point of contact between internal staff, clients, and external partners.
Draft and respond to emails and other correspondence.
Input and manage data with accuracy.
Maintain databases, logs, and records.
Organize logistics for team meetings, trainings, or small events; prepare agendas, materials, and meeting minutes.
Process invoices, track expenses, manage purchase orders, and support budgeting tasks (depending on the organization).
Assist with special projects, departmental requests, and other tasks assigned by managers.