Senior Administrative Assistant

MNP•Chilliwack, BC

2d•Onsite

About The Position

Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change. Make an impact with our Administration team as a Senior Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and external clients. As a trusted advisor, you’ll ensure the efficient and effective operation of our business. MNP is proudly Canadian. Providing business strategies and solutions, we are a leading national accounting, tax and business advisory firm in Canada. Entrepreneurial to our core, our talented team members transcend obstacles into opportunities and are successfully transforming mid-market business practices.

Requirements

5+ years of increasingly complex administrative responsibilities or project coordination
Strong client service focus in dealing with both external and internal clients
Proven ability to train, coach, and develop others, enabling consistent performance and professional growth
Excellent organizational and time management skills, with the ability to manage multiple tasks simultaneously

Nice To Haves

Post-secondary education in business administration is preferred
Experience in a professional services environment is preferred

Responsibilities

Review, modify and prepare moderately complex templates, letters, reports, PowerPoint presentations, Word documents, Excel workbooks and other correspondence materials; research, compile and summarize information/data
Support leaders through proactive calendar and email management, helping to align priorities, manage time effectively, and anticipate scheduling conflicts
Coordinate invoicing processes and support accounts receivable activities with accuracy and attention to detail
Enter, review and maintain client accounts and contact information in the Client Relationship Management (CRM) platform
Review upcoming deadlines and work requirements with the team; coordinate the logistics and flow of work to specific team members (i.e., documents for review/signature)
Coordinate and schedule internal and external meeting and appointment logistics and prepare supporting material
Coordinate travel arrangements and reservations
Maintain electronic and paper filing systems
Proactively contribute to the development of new ideas and approaches to improve work processes
Build strong, professional relationships with team members, leaders, and clients, serving as a reliable and trusted point of coordination
Demonstrate flexibility and responsiveness to support evolving business needs, including working outside of standard hours