Senior Administrative Assistant, Wolfson Children's Hospital

Baptist Health System, Inc.

3d

About The Position

Baptist Health is seeking an experienced, highly organized, and detail-oriented Senior Administrative Assistant to join the team at Wolfson Children's Hospital in Jacksonville, Florida. The position provides high-level administrative support to the Vice President of Operations and the Vice President of Patient Care Services. It supports daily operations, executive calendars, meetings, correspondence, and communication across leadership teams. The ideal candidate is proactive, resourceful, and highly organized, thrives in a fast-paced healthcare environment, and can support multiple executives, manage competing priorities, anticipate leadership needs, and maintain professionalism, discretion, and confidentiality.

Requirements

• More than 5 years of executive administrative support experience.
• High School Diploma or equivalent required.
• Ability to support multiple executives, manage competing priorities, and maintain professionalism, discretion, and confidentiality.

Nice To Haves

• Associate of Arts (AA) or Associate of Science (AS) degree preferred.

Responsibilities

• Provide high-level administrative support to ensure efficient daily operations.
• Manage complex calendars, schedule appointments, and coordinate meetings.
• Respond to telephone inquiries and serve as a professional point of contact for internal and external stakeholders.
• Draft, prepare, and manage professional correspondence, reports, and documents.
• Maintain organized electronic files, records, and administrative documentation.
• Coordinate meeting logistics, including scheduling, preparation of materials, and follow-up communication.
• Arrange travel, lodging, and related accommodations as needed.
• Develop and prepare PowerPoint presentations, spreadsheets, flowcharts, reports, and other business documents.
• Utilize Microsoft Office and other desktop technologies to support administrative and operational needs.
• Manage multiple assignments and deadlines while maintaining accuracy, confidentiality, and attention to detail.
• Perform additional administrative responsibilities and special projects as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED