Senior Administrative Assistant - Health Sciences

Craven Community College•New Bern, NC

About The Position

The Senior Administrative Assistant performs a range of administrative, clerical, and project support duties in support of the Health Sciences department. This position maintains current knowledge of appropriate college and departmental policies, processes and procedures in an effort to ensure efficiency and integrity of the department. This position actively participates in the planning and coordination of projects, activities and initiatives undertaken by the department.

Requirements

Associate's degree in Office Systems Technology, Business Administration, Information Technology or closely related field from a regionally accredited institution of higher learning.
Two (2) years' professional experience in an office environment performing administrative tasks.
Advanced computer skills and technical proficiency in Microsoft Office applications
Effective verbal, listening and written communications skills
Attention to detail and high level of accuracy
Highly effective planning, coordination and organizational skills to meet work deadlines
Interpersonal skills with proven ability to work in a team environment
Ability to record, compile, analyze and summarize data
Ability to analyze situations and exercise sound judgement in making decisions
Ability to display tact and poise at all times
Ability to handle confidential information with absolute discretion
Ability to work in a fast-paced and open work environment
Commitment to diversity, equity and inclusion; demonstrated ability to work effectively with a culturally diverse workforces, including those with different levels of academic preparation and varying physical and learning abilities, and socioeconomic levels

Nice To Haves

Experience with Colleague.

Responsibilities

Provides excellent customer service and assistance to internal and external customers through walk-in, telephone and email
Provides general administrative support to the department including preparation of memorandums, emails, correspondence, minutes, reports, and check requests
Processes all Colleague updates to the health programs course schedule as requested
Processes all requests and bookings for health programs related rooms
Inputs, and issues contracts for instructors and processes payroll for adjuncts, full-time overload and contract employees
Assists in maintaining and monitoring budgets
Supports the monitoring and maintain of inventories with the appropriate individuals pertaining to equipment, supplies and equipment maintenance
Performs requisition requests to order supplies and/or services
Supports health program staff and faculty with registration for conferences, workshops, and other travel requests
Assists program coordinators and directors in maintaining and processing accurate records to comply with accreditation needs
Assists with maintaining and updating clinical agreements pertinent to health programs
Participates in professional development opportunities to increase knowledge and skills
Participates in appropriate committees and task forces as assigned
Performs other job-related duties and projects as assigned in support of the College’s mission, core values and goals