Senior Administrative Assistant Temporary Position CABQ

ATA Services Inc•Albuquerque, NM

1d•$0 - $17•Onsite

About The Position

ATA Services Inc is currently looking to hire a Senior Administrative Assistant to work on a temporary assignment with the City of Albuquerque. This role involves performing a variety of highly responsible and complex administrative support functions for a department director or an assigned division head; overseeing and directing office activities and acting as a liaison between the City and outside agencies and the general public. Job descriptions are intended to present a general list of tasks/duties performed by employees within this job classification. Job Descriptions are not intended to reflect all duties performed within the job.

Requirements

Associate's degree in Business Administration or two (2) year technical certificate in office administration or related field, plus four (4) years of administrative office support experience.
May require a New Mexico Driver's license and a City Operator's Permit (COP).

Nice To Haves

Municipal budget preparation principles and practices
Office procedures, methods and equipment including a computer and applicable software programs
Business letter writing and basic report preparation
Principles of supervision, training and performance evaluation
Basic principles of accounting
English usage, spelling, grammar and punctuation
Pertinent Federal, State and local laws, codes and ordinances
Principles and procedure of modern personnel systems
Plan, organize and schedule office priorities
Perform highly responsible and complex administrative work involving the use of independent judgment and personal initiative
Interpret and apply City policies and procedures
Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities
Computer software within assigned area
Communicate clearly and concisely
Perform the essential functions of the job with or without reasonable accommodation
Establish and maintain cooperative working relationships with those contacted in the course of work

Responsibilities

Provide highly responsible and complex administrative support to an assigned department director or division head; coordinate and schedule various meetings, events and public activities; coordinate activities with other City departments, the public and outside agencies.
Represent the assigned department to public and private groups, organizations and other City departments; act as a liaison and provide information and assistance as appropriate.
Attend a variety of meetings; prepare correspondence, memoranda, documentation and presentation materials for meetings; prepare minutes from meetings; disseminate information to City staff.
Participate and assist in the preparation of the budget; attend budget meetings; monitor expenditures and recommend budgetary adjustments.
Provide assistance and coordinate a variety of special projects; collaborate and negotiate with outside contractors; review work of outside contractors to ensure compliance with specifications.
May participate in the selection, supervise, assign and review the work of lower level staff; provide or coordinate staff training; implement discipline or corrective measures, as appropriate.
Analyze, monitor and review all personnel actions; advise division head on recommendations; maintain required documentation of terminations, discipline and other personnel issues.
Perform routine functions including receiving and verifying time cards, providing assistance in processing payroll or preparing mileage and travel reimbursement documentation.
Operate a variety of office equipment including but not limited to, a typewriter, adding machine, computer, fax and scanner.
Receive, screen and route incoming calls; respond to complaints and inquiries in a timely and efficient manner.
Review, research and summarize a variety of fiscal, statistical and administrative information; prepare related reports and correspondence.
Recommend and assist in the implementation of goals and objectives; implement approved policies and procedures.
Monitor program compliance with laws, rules and regulations related to provision of assigned department services.
Ensure document, correspondence, studies and other related information is prepared in accordance with fiscal policy.
Procure division equipment and materials; prepare requests for proposals and technical specifications pertaining to assigned area of responsibility.
Maintain inventory of office supplies; obtain estimates for ordering purposes; order supplies as needed.
May be required to respond to public inquiries received from 311 call center tickets; provide information as requested within the area of assignment.
Perform related duties and responsibilities as required.