Senior Administrative Assistant

Applied Research Solutions•Bedford, MA

1d•Onsite

About The Position

Applied Research Solutions is seeking a Senior Administrative Assistant to provide support to the Air Force Life Cycle Management Center-Ground Base Air Defense Sensor division (AFLCMC/ESG). The ESG Division manages efforts focused on developing, acquiring, fielding and sustaining programs that support worldwide communications, Battle Management, Command & Control, Intelligence, Surveillance & Reconnaissance (C2ISR), Air/Ground Surveillance, Time Critical Targeting, Combat Identification, Radar Imagery, Integrated Air/Missile Defense, and Mobile/Fixed C2ISR Performance, Exploitation & Dissemination Facilities. This is a full-time position located at Hanscom AFB, Bedford, MA and is five days onsite. Why Work with us? Applied Research Solutions (ARS) is respected as a world-class provider of technically integrated solutions as we deliver premier talent and technology across our focused markets for unparalleled, continuous mission support. Awarded a Best Places to Work nominee since 2020, ARS recognizes that without our career- driven, loyal professionals, we would not be able to deliver state-of-the-art results for our mission partners. We firmly believe that prioritizing our employees is of the upmost importance. We provide a culture where our employees are challenged to meet their career goals and aspirations, while still obtaining a work/life balance. ARS employees are motivated through our industry competitive benefits package, our awards and recognition program, and personalized attention from ARS Senior Managers.

Requirements

Must be a U.S. citizen
Must hold a current secret clearance
Bachelor's Degree in a related field and 12 years of experience in the respective technical/professional discipline being performed, 5 of which must be in the DoD OR, 15 years of directly related experience, eight of which must be in the DoD
Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
SharePoint administration and documentation management
Calendar management and executive scheduling support
Meeting coordination and virtual collaboration platforms (Microsoft Teams, Zoom, WebEx)
Action item, suspense, and workflow tracking
Preparation of executive correspondence, reports, and briefing materials
Records management and file maintenance in accordance with DoD policies
Data collection, analysis, and administrative reporting
Experience supporting DoD acquisition or program management offices
Knowledge of Air Force organizational structures and administrative processes

Responsibilities

Provide comprehensive administrative support to PK leadership and contracting teams.
Manage daily taskers, suspense actions, action items, and organizational deliverables.
Maintain PK official records, contract closeout files, trackers, and documentation repositories.
Oversee personnel in-/out-processing and maintain office documentation, calendars and scheduling.
Coordinate meetings, conferences, virtual sessions, and prepare agendas, minutes, and briefing materials.
Manage KTFileShare, SharePoint, Teams resources, permission access, and inspection readiness.
Support workflow management, office operations, and process improvement initiatives.
Prepare official correspondence, reports, and leadership documentation.
Disseminate program guidance, maintain leadership awareness of priorities, and respond to routine inquiries.
Assist with DTS travel coordination and serve as VRO/TCO telephone focal point.
Validate recurring reports and support ESGK training events and office activities.
Other duties as assigned.