Sr. Administrative Assistant
About The Position
MMC is seeking a highly organized and detail-oriented Senior Administrative Assistant to provide critical support to a team managing state client accounts and transactions. This role plays a key part in ensuring the accurate receipt, retention, sale, tracking, research, and reconciliation of unclaimed securities, all in compliance with federal regulations, unclaimed property laws, and contractual requirements. MMC has been a trusted name in workforce management services for over 30 years, delivering strategic solutions to businesses of all sizes. We pride ourselves on partnering with clients and candidates to achieve desired results, matching top talent with the right opportunities across various industries. As a privately owned business headquartered in Irving, Texas, with over 2,000 employees across 40+ states and some international locations, we offer comprehensive support nationwide.
Requirements
- Experience in securities custody and mutual fund transaction management
- Strong organizational skills and attention to detail
- Excellent verbal and written communication abilities
- Proficiency in MS Word, Access, and Excel
- A proactive, 'can-do' mindset with the ability to meet deadlines
- Strong customer service skills and experience in client support
- Ability to work independently and as part of a team in a deadline-driven environment
- Effective multitasking and prioritization skills
Responsibilities
- Support the management of unclaimed property securities portfolios for assigned custody contracts
- Assist with voluntary corporate actions for state clients
- Upload files into custodian portal systems and flag exceptions for resolution
- Handle phone, fax, and email communications with clients and securities transfer partners
- Send notifications, reminders, and due notices for corporate actions
- Reconcile mutual fund statements and compile exception reports
- Research corporate actions, dividend payments, and related securities activities
- Assist in training new team members
- Recommend and help implement process improvements to enhance service quality
- Open and distribute incoming mail according to procedures
Benefits
- Medical
- dental
- vision coverage
- Life and disability insurance
- Additional voluntary benefits
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
