Children's Health Institute Senior Administrative Assistant

Cedars-Sinai•Los Angeles, CA

About The Position

The Children's Health Institute Senior Administrative Assistant performs a broad range of clerical, administrative and general office activities in order to support the facilitation of administrative workflow within the department and/or unit. Supports an individual or multiple staff members by arranging their schedules, appointments and itineraries.

Requirements

Broad range of clerical, administrative and general office activities.
Support facilitation of administrative workflow.
Support staff members by arranging schedules, appointments and itineraries.
Research and respond to inquiries and calls.
Format, type, and edit correspondence, documents, memos, reports, meeting minutes and/or presentation materials.
Compile financial and operational data from multiple sources.
Assist management in preparing and monitoring budget and workforce planning and/or other department reports.
Distribute and disseminate information.
Order supplies and arrange for equipment maintenance.
Submit, monitor and track invoices, reimbursements, and supply management.
Assist with preparation and submission of expense reports.
Establish and maintain an internal filing system.
Act as or support the Staff Development Advisory Network (SDAN), Safety Representative and/or Kronos editor within the department or unit.

Responsibilities

Schedules appointments and meetings. Makes arrangements for meetings, conferences, or travel for an individual, group or department.
Researches and responds to inquiries and calls, may escalate to other levels of the organization as appropriate.
Formats, types, and edits correspondence, documents, memos, reports, meeting minutes and/or presentation materials.
Compiles financial and operational data from multiple sources to assist management in preparing and monitoring budget and workforce planning and/or other department reports. May prepare summary of information or data.
Distributes and disseminates information within the department and/or unit.
Orders supplies and arranges for equipment maintenance.
Submits, monitors and tracks invoices, reimbursements, and supply management. May assist with preparation and submission of expense reports.
Establishes and maintains an internal filing system.
May act as or support the Staff Development Advisory Network (SDAN), Safety Representative and/or Kronos editor within the department or unit.