Senior Administrative Assistant – Transportation Department

NCTCOG • Arlington, TX

21h • Onsite

About The Position

The Transportation Department of the North Central Texas Council of Governments (NCTCOG) is seeking a Senior Administrative Assistant to provide complex administrative and clerical support to the Transportation Department’s administrative and planning activities. NCTCOG is the Metropolitan Planning Organization for the Dallas-Fort Worth region, a voluntary association of local governments established to assist them in planning for common needs, cooperating for mutual benefit, and coordinating for sound regional development. Since 1974, NCTCOG has served as the Metropolitan Planning Organization for transportation in the Dallas-Fort Worth Metropolitan Area and is responsible for developing transportation plans and programs that address the complex needs of the rapidly growing area.

Requirements

• Ability to operate a variety of office equipment
• Excellent communication skills, both written and verbal, and interpersonal skills with ability to listen to and follow instructions, coordinate with team members, and present ideas
• Working knowledge of Microsoft Word, Outlook, PowerPoint, and Excel
• Ability to work independently and in a team environment
• Detail-oriented, highly organized, with an ability to manage multiple assignments/tasks and work well in a deadline-driven environment without diminishing quality of work
• At least one year of work-related experience

Responsibilities

• Answering multi-line phone system, fielding questions, distributing messages, and directing requests to the appropriate staff
• Providing customer service to the Agency’s membership, public, and staff
• Copying, scanning, assembling, and distributing documents
• Supporting committee and/or staff meetings
• Maintaining databases
• Creating, formatting, reviewing, and posting items on the Agency Intranet and Internet
• Coordinating travel arrangements and reimbursements in accordance with federal, State, and Agency regulations and guidelines
• Maintaining calendars, scheduling meetings, assisting in the coordination of special events, and resolving scheduling conflicts
• Composing, reviewing, and formatting correspondence, presentations, agenda items, documents, and reports
• Adhering to records management guidelines
• Communicating with elected officials, committee members, varying levels of staff from management to entry-level, and the general public
• Serving as a representative of the department and Agency and attending meetings as needed

Benefits

• Generous benefits
• Friendly atmosphere with open communications for cooperative decision making
• Challenging opportunities
• Environment encourages both individual and team growth, responsibility, and innovation
• Recognized as a military-friendly employer

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree