Bombeck Center Senior Administrative Assistant

University of Dayton•Dayton, OH

2d•Onsite

About The Position

The senior administrative assistant serves as the central connection between families, educators, leadership, and the university. This role provides outstanding support with professionalism, empathy, and care, ensuring operations run seamlessly. The welcoming spirit, dedication, and commitment of the assistant help create a positive, connected environment where every child, family, and team member feels valued and part of the community. This position works with the Bombeck Center Leadership to provide support and coordination of the work of the Bombeck Family Learning Center. Responsibilities include data management (childcare management system and online platform), data analysis (configuring and analysis of enrollment, wait list, attendance, parent portal for program decision-making), project management (collaboration with the Department of Teacher Education for EDT practicum students, outside organizations like LifeTouch, Webby, and Special Events), database administration (managing childcare management system access rights for staffing and families), program management (scheduling, managing student employees), and ensuring compliance with legal and regulatory requirements. The role coordinates and assists leadership with the day-to-day operations of the program. Additionally, this position may open or close the center as part of a varied schedule.

Requirements

High School Diploma with 3 years of experience as an administrative assistant/secretary
Ability to be flexible with their work schedule (Center hours are between 7:30 am - 5:30 pm, opening or closing may extend these hours; most days will be 9:30 am - 5:30 pm)
Skilled in Microsoft Office and Google Suite
Experience working with staff, families and the public in a friendly and timely, responsive manner
Expressed willingness to problem solve and find answers to questions
Strong organizational skills
Ability to improve center processes with technology
Openness to new ideas and learning new skills
Must be currently authorized to work in the United States on a full-time basis.

Nice To Haves

Associates degree in business or related field
5 years of experience as an administrative assistant/secretary
Experience working in a child care center
Microsoft Office Expert or Master Certification
Affinity for the values central to the Marianist environment, including inclusive excellence

Responsibilities

Serve as the central connection between families, educators, leadership, and the university.
Ensure operations run seamlessly while providing outstanding support with professionalism, empathy, and care.
Support and coordinate the work of the Bombeck Family Learning Center.
Manage data related to the childcare management system and online platform.
Analyze data including enrollment, wait lists, attendance, and parent portal information for program decision-making.
Manage projects, including collaboration with the Department of Teacher Education for EDT practicum students and outside organizations.
Administer databases, including managing childcare management system access rights for staffing and families.
Manage programs, including scheduling and managing student employees.
Ensure compliance with legal and regulatory requirements.
Coordinate and assist leadership with the day-to-day operations of the program.
Open or close the center as part of a varied schedule.