Senior Administrative Assistant

First Internet Bank • Fishers, IN

15h • Onsite

About The Position

As the Senior Administrative Assistant, you will play a critical role in enabling the effectiveness and operational excellence of key executives. Your role will provide high-level administrative and organizational support while serving as a trusted partner who helps manage priorities, streamline workflows, and ensure seamless execution of executive, departmental, and office-wide activities. You will balance strategic executive support with office coordination responsibilities, contributing to efficient operations and strong internal service.

Requirements

• A High School Diploma required
• A minimum of two years of previous administrative, office coordination, or executive support experience required
• Proficiency in the Microsoft Office Suite
• Organized, attention to detail ability to work on multiple tasks

Nice To Haves

• Associate’s Degree preferred
• Prior experience in customer service or a professional office environment strongly preferred
• Previous use of Artificial Intelligence tools, such as Microsoft Copilot
• Previous experience in purchasing and reviewing vendor contracts

Responsibilities

• Provide primary administrative support to key executives, as needed, including calendar management, meeting coordination, preparation of materials, and expense processing.
• Serve as a proactive partner to executive leadership, anticipating needs, managing competing priorities, and supporting the coordination of relevant meetings, communications, and follow-up actions.
• Safeguard confidential information while maintaining absolute professionalism in all interactions.
• Coordinate office operations and administrative logistics, including oversight of mailroom functions, incoming and outgoing mail, package distribution, and maintenance of shared workspaces.
• Manage office supply ordering, inventory, and distribution, ensuring workrooms, breakrooms, and beverage stations are consistently stocked and organized.
• Act as primary backup for front desk operations, providing professional reception coverage and supporting a positive first impression for visitors and customers.
• Coordinate vendors and building-related activities, including escorting vendors, facilitating deliveries, assisting with office moves, supply placement, and retrieval of materials.
• Support department, building-wide, and corporate events, partnering with the Director of Office Administration and Human Resources to assist with planning and execution.
• Provide senior-level administrative and clerical support as needed, including document preparation, filing, record organization, maintaining required employment posters, and serving as backup for the Senior Office Coordinator.
• Performs other duties as needed.

Benefits

• Medical, Dental, and Vision Insurance for Full-Time employees - Eligibility begins on day one of employment
• 401(k) Retirement Plan with Generous Match for Full-Time and Part-Time employees - Eligibility begins on day one of employment
• Professional Development Reimbursement
• At Least 3 Weeks Paid Vacation Annually - For New Employees, Paid Vacation is Adjusted Based on Start Date
• Eleven Paid Holidays
• Paid Volunteer Time
• Annual First Internet Bank-branded merchandise allowance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees